Written by Allen Wyatt (last updated December 21, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021
Gary has a read-only workbook that multiple users can access. They can modify cells but not save their work. On exiting the workbook, Gary wants Excel to just close without informing the user that it is read-only and giving them the option of saving a copy.
This is best accomplished by using a macro to modify the Saved flag in the workbook, just before closing. This flag indicates, internally, whether a workbook needs saving or not. If the flag is False, then Excel knows that the workbook has not been saved (changes have been made without saving). If your macro sets the flag to True, then Excel will close directly because it thinks that all the changes have been saved.
Here's what the macro should look like, at its simplest:
Private Sub Workbook_BeforeClose(Cancel As Boolean) If ThisWorkbook.ReadOnly Then ThisWorkbook.Saved = True End If End Sub
The macro should be added to the ThisWorkbook object in the VBA Editor. That way, it is automatically executed just before the workbook is closed. The flag is set to True, and when the macro ends, Excel continues with its normal closing procedures. Since Excel thinks that there are no unsaved changes, the user sees no message and the workbook is closed.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10349) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021.
Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!
As you work with a workbook over time, it is possible for the workbook to grow to a huge size. If you want to shrink the ...
Discover MoreEver want to see a list of all the workbooks that are open? If you open more than nine, Excel only displays the first ...
Discover MoreWorkbooks can get rather large rather quickly. If you think your workbook has gotten too big too fast, here are some ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments