Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Automatically Printing a Range.
by Allen Wyatt
(last updated February 7, 2015)
If you are automating your office using Excel, you may wonder if there is a way to automatically print the contents of a cell range at a given time each day. For instance, you might have a workbook that is always open, logging input from a different program. At a particular time each day you may want to automatically print a range that contains summary information.
There are a couple of approaches you could use to this problem, including using Windows Scripting to handle the printing. However, since the workbook is always open, you don't have to resort to that. Instead, you can rely on the native macro capabilities of Excel.
The solution considered here requires two macros. The first is one that runs when the workbook is first opened. It sets up the correct event handler to trigger the actual macro that does the printing.
Private Sub Workbook_Open() 'Schedule the printing Application.OnTime TimeValue("17:00:00"), "PrintMe" End Sub
This particular marco sets the OnTime method to be triggered when 5:00 p.m. is reached. To specify a different time of day, simply change the time (using 24-hour notation) in the macro. When 5:00 p.m. rolls around, Excel will run the PrintMe macro:
Private Sub PrintMe() Sheets(2).PrintOut 'Reschedule the printing Application.OnTime TimeValue("17:00:00"), "PrintMe" End Sub
This macro does nothing but print the second sheet in the workbook (which should contain the summary info you want printed) and then reset the OnTime method to again be triggered at 5:00 p.m. the next day. If you want a different data range to be printed, simply change the object used with the PrintOut method in the first line of the macro.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10632) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Automatically Printing a Range.
Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!
If you have multiple printers accessible to your computer, you may need a way to quickly print your worksheet on a ...Discover More
Should you print in portrait or in landscape? The decision can greatly affect the way your printout looks. Wouldn't it be ...Discover More
Need your printed output to look its best? You may need to change the settings used by your printer, then. Here's ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.