Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Automatically Printing a Range.
If you are automating your office using Excel, you may wonder if there is a way to automatically print the contents of a cell range at a given time each day. For instance, you might have a workbook that is always open, logging input from a different program. At a particular time each day you may want to automatically print a range that contains summary information.
There are a couple of approaches you could use to this problem, including using Windows Scripting to handle the printing. However, since the workbook is always open, you don't have to resort to that. Instead, you can rely on the native macro capabilities of Excel.
The solution considered here requires two macros. The first is one that runs when the workbook is first opened. It sets up the correct event handler to trigger the actual macro that does the printing.
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: 
Private Sub Workbook_Open()
'Schedule the printing
Application.OnTime TimeValue("17:00:00"), "PrintMe"
End Sub
This particular marco sets the OnTime method to be triggered when 5:00 p.m. is reached. To specify a different time of day, simply change the time (using 24-hour notation) in the macro. When 5:00 p.m. rolls around, Excel will run the PrintMe macro:
Private Sub PrintMe()
Sheets(2).PrintOut
'Reschedule the printing
Application.OnTime TimeValue("17:00:00"), "PrintMe"
End Sub
This macro does nothing but print the second sheet in the workbook (which should contain the summary info you want printed) and then reset the OnTime method to again be triggered at 5:00 p.m. the next day. If you want a different data range to be printed, simply change the object used with the PrintOut method in the first line of the macro.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10632) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Automatically Printing a Range.
Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!
If you want to cram more of your worksheet onto each page of a printout, one way to do it is by using scaling. Here's how ...
Discover MoreEver printed out a worksheet only to find that you have text only at the left side of each page? You can use more of each ...
Discover MoreThe Print Preview feature in Excel can be quite helpful. You might think it would be more helpful, though, if it ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2017-02-16 06:47:28
djam
Hi,
I want to automatically print at 8 am and 3 pm some data from excel, what should the argument be?
Thanx
D
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2019 Sharon Parq Associates, Inc.
Comments