Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Automatically Printing a Range.

Automatically Printing a Range

by Allen Wyatt
(last updated February 7, 2015)


If you are automating your office using Excel, you may wonder if there is a way to automatically print the contents of a cell range at a given time each day. For instance, you might have a workbook that is always open, logging input from a different program. At a particular time each day you may want to automatically print a range that contains summary information.

There are a couple of approaches you could use to this problem, including using Windows Scripting to handle the printing. However, since the workbook is always open, you don't have to resort to that. Instead, you can rely on the native macro capabilities of Excel.

The solution considered here requires two macros. The first is one that runs when the workbook is first opened. It sets up the correct event handler to trigger the actual macro that does the printing.

Private Sub Workbook_Open()
    'Schedule the printing
    Application.OnTime TimeValue("17:00:00"), "PrintMe"
End Sub

This particular marco sets the OnTime method to be triggered when 5:00 p.m. is reached. To specify a different time of day, simply change the time (using 24-hour notation) in the macro. When 5:00 p.m. rolls around, Excel will run the PrintMe macro:

Private Sub PrintMe()
    'Reschedule the printing
    Application.OnTime TimeValue("17:00:00"), "PrintMe"
End Sub

This macro does nothing but print the second sheet in the workbook (which should contain the summary info you want printed) and then reset the OnTime method to again be triggered at 5:00 p.m. the next day. If you want a different data range to be printed, simply change the object used with the PrintOut method in the first line of the macro.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10632) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Automatically Printing a Range.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


Removing All Text Boxes In a Document

Text boxes are a common element of many types of documents. At some point you may want to get rid of all the text boxes ...

Discover More

Printing Summary Information

Word automatically maintains a number of properties for each document you create. As part of those properties you can ...

Discover More

Hiding Macros

Don't want a particular macro to be visible in the Macros dialog box? Once you understand the criteria that Word uses ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (ribbon)

Protecting Print Settings

Need to have your print settings always be a certain way? Tired of resetting the settings after others use the workbook ...

Discover More

Repeating Rows on a Printout Except On the Last Page

When setting up a worksheet for printing, you can specify that Excel repeat some of your rows at the top of each page ...

Discover More

Printing a List of Named Ranges

You already know that you can define names that apply to different ranges of cells and other elements such as formulas. ...

Discover More

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.


If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 1 + 5?

2017-02-16 06:47:28


I want to automatically print at 8 am and 3 pm some data from excel, what should the argument be?


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.