Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Closing a Read-Only Workbook.

Closing a Read-Only Workbook

by Allen Wyatt
(last updated August 23, 2014)

2

Gary has a read-only workbook that multiple users can access. They can modify cells but not save their work. On exiting the workbook, Gary wants Excel to just close without informing the user that it is read-only and giving them the option of saving a copy.

This is best accomplished by using a macro to modify the Saved flag in the workbook, just before closing. This flag indicates, internally, whether a workbook needs saving or not. If the flag is False, then Excel knows that the workbook has not been saved (changes have been made without saving). If your macro sets the flag to True, then Excel will close directly because it thinks that all the changes have been saved.

Here's what the macro should look like, at its simplest:

Private Sub Workbook_BeforeClose(Cancel As Boolean)
  If ThisWorkbook.ReadOnly Then
    ThisWorkbook.Saved = True
  End If
End Sub

The macro should be added to the ThisWorkbook object in the VBA Editor. That way, it is automatically executed just before the workbook is closed. The flag is set to True, and when the macro ends, Excel continues with its normal closing procedures. Since Excel thinks that there are no unsaved changes, the user sees no message and the workbook is closed.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10349) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Closing a Read-Only Workbook.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Suppressing Headers or Footers

Don't want a header or footer to appear on just a portion of your document? It's easy to do when you understand that ...

Discover More

Creating a Hyperlink to a Specific Page

Most people add hyperlinks in a document to reference pages on the Web. You can, however, create hyperlinks to other Word ...

Discover More

Error in Linked PivotTable Value

Excel allows you to link to values in other workbooks, even if those values are in PivotTables. However, Excel may ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Making Changes in a Group of Workbooks

If you need to change the same data in a large number of workbooks, the task can be daunting. Here are some ideas (and ...

Discover More

Discovering Dependent Workbooks

When you starting linking information from one workbook to another, those workbooks become dependent on each other. ...

Discover More

Opening Two Workbooks with the Same Name

If you have two workbooks that each have the same name, opening them at the same time in Excel could cause some problems. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 4?

2016-06-09 14:00:32

Ken

How can I pause a macro?


2014-08-23 11:32:28

Chris

Unless I'm doing something wrong, this macro only works when the user presses ctrl+w to close out of the workbook. However, if the user presses alt+F4 to close out, then EXCEL will still ask the user if they want to save the changes to a new workbook.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.