Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Stopping a Formula from Updating References.

Stopping a Formula from Updating References

Written by Allen Wyatt (last updated November 27, 2021)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and 2021


David wonders if there is a way he can make a formula not automatically update when he inserts a column that would otherwise affect the formula. For instance, if he has the formula =SUM(B:B) and then he inserts a column to the left of column B, the formula is automatically updated by Excel to =SUM(C:C). He doesn't want the formula to update; he still wants it to refer to column B after he inserts the new column.

One way to get the result you want is to use the OFFSET function to refer to column B. For instance, consider the following formula:

=SUM(OFFSET(A:A,0,1))

If this formula is in a cell, and you insert a column before column B, then the formula doesn't update; it still refers to column B. Why? Because the formula refers to column A and you didn't do anything to move column A. If you did insert a column before column A, then the formula would update to reference column B.

This means that the best way to handle the formula is to use the INDIRECT function, in this manner:

=SUM(INDIRECT("B:B"))

The INDIRECT function uses text for a parameter, and since it is text it is not considered a reference to be updated by Excel. Regardless of inserting or deleting columns, the formula will always refer to column B.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10786) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Excel here: Stopping a Formula from Updating References.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Forms

If you have ever created several documents that contain the same basic information with only a few minor differences, ...

Discover More

Excel Refuses to Put Page Breaks between Subtotal Groups

Page breaks not appearing where you expect them in your subtotaled data? It could be because of a setting you made in ...

Discover More

Message about a Problem with the Clipboard

Imagine this: You are working along just fine in Excel, then you try to make an edit to your workbook that causes a ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Projects in Process for Each Day in a Range of Dates

If you use Excel to track projects on which you are working, you may want to determine how many projects were in-process ...

Discover More

Converting Text Notation Values to Numeric Values

If you convert a PDF file to an Excel worksheet, you may end up with some text values that need to have some conversion ...

Discover More

Patterns of Numbers with a Formula

Want to create a sequential pattern using formulas? It's easy to do if you take a look at how your data repeats. This tip ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.