Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Excel Charts in PowerPoint.
If you do a lot of presentations, you may deal with many large data reports that include charts and graphs that summarize data for your audiences. Sometimes you may need to add these charts and graphs to PowerPoint presentations.
The problem with doing a simple copy and paste of a chart from Excel to PowerPoint is that although you only see the chart in the PowerPoint slide, the entire workbook is copied into PowerPoint as well. If someone double-clicks the chart in the slide, PowerPoint will open the entire Excel workbook.
This poses a couple of problems. First, unless the PowerPoint file has been password protected (not really an option for mass distribution) a user could easily adjust the data feeding into the chart and corrupt accuracy.
Secondly, since the entire Excel workbook is copied into the PowerPoint file, this can dramatically increase the total size on the PowerPoint file, possibly making it too cumbersome for distribution.
One simple solution is to modify how the pasting into PowerPoint is done. Follow these steps:
Figure 1. The Paste Special dialog box in PowerPoint.
This time, only the image of the chart is pasted into the slide. This maintains the accuracy and security of your chart and significantly reduces the size of your PowerPoint presentation.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (13109) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Excel Charts in PowerPoint.
Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!
Need to change the color of different parts of your chart? It's easy to do when you apply the technique described in this ...
Discover MoreWouldn't it be great to have your huge charts print out on multiple pieces of paper that you could then piece together? ...
Discover MoreAs components of the Microsoft Office suite, one would expect Excel and Word to work together. One of the most common ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2016-07-29 16:29:53
Paul Miner
Is there any way to copy an entire worksheet into the slide and then have scrollbars to allow moving around the sheet? supposedly this was possible in PPT 2010 but their method doesn't work in PPT 2016
2014-05-19 16:22:53
Paul
Another way to do this is to select the plot in Excel, then in the home tab of the ribbon select "copy", and pick "copy as picture" from the dropdown. This opens a dialog with options to select as displayed or as printed, and as a picture or bitmap.
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: 
Comments