Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Counting Non-Blank Cells.

Counting Non-Blank Cells

by Allen Wyatt
(last updated June 13, 2020)

You may already know that you can use the COUNTBLANK function to return the number of blank cells in a range. What if you want to count the number of non-blank cells in the same range? One way is to use the COUNTA function, as shown here:

=COUNTA(B1:B13)

The only problem with this formula is that it doesn't return the complementary value to what COUNTBLANK returns. In other words, the result of COUNTA added to the result of COUNTBLANK doesn't equal the total number of cells in the original range. The reason for this is that both COUNTBLANK and COUNTA treat formulas differently. COUNTBLANK includes, as blank, formulas that return a blank value. COUNTA does not consider such cells blank (even though a blank is returned), so it includes them in its count.

If you consider non-blank cells to be those that are not returned by COUNTBLANK, then you will need to use a longer formula:

=(ROWS(B1:B13)*COLUMNS(B1:B13))-COUNTBLANK(B1:B13)

This formula subtracts the COUNTBLANK result from the total number of cells in the same range.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11100) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Counting Non-Blank Cells.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Field Calculations in Locked Forms

When adding form fields to a document, you may want some of the fields to be automatically calculated from other fields. ...

Discover More

Highlighting Pattern Violations

A common part of working with text strings in a worksheet is normalizing those strings so that they follow whatever rules ...

Discover More

Spacing Table Rows Vertically

Want to get just the right amount of spacing above and below text in a table cell? A very easy way to do this is to ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

How Operators are Evaluated

Operators are used in formulas to instruct Excel what to do to arrive at a result. Not all operators are evaluated in the ...

Discover More

Changing the Cycling Sequence for the F4 Cell Reference Shortcut

When editing a formula, the F4 shortcut key can be helpful. It may not, however, be helpful in all instances. This tip ...

Discover More

Throwing Out the Lowest Score

Want to add up a bunch of scores, without including the lowest one in the bunch? You can make a small change to your ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.