Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Finding the Nth Occurrence of a Character.
Barry often finds himself wanting to identify the Nth occurrence of a character within a text string. He knows he can use the SEARCH and FIND worksheet functions for finding an initial occurrence, but is unsure how to find, say, the 3rd occurrence of the letter "B" within a text string.
Actually, the SEARCH function could be used to find the desired occurrence, in the following manner:
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: 
=SEARCHB("b",G20,(SEARCHB("b",G20,(SEARCHB("b",G20,1)+1))+1))
Notice how the SEARCHB function is used in a nested manner. The formula specifies what is being searched for (the letter "b") and the number of nesting levels indicates which occurrence within the cell you want to find. The formula returns the position of the desired character within the cell.
The problem with such a formula, of course, is that it is difficult to maintain and can quickly get unusable if you want to find, say, the seventh occurrence.
A more flexible formula would be the following:
=FIND(CHAR(1),SUBSTITUTE(A1,"B",CHAR(1),3))
This formula examines the value in A1. It substitutes the CHAR(1) code for the third occurrence of "B" within the cell. The FIND function then looks within the resulting string for the position where CHAR(1) occurs. If the desired occurrence does not exist, then the formula returns a #VALUE error.
If you prefer, you could create a user-defined function that will look for the Nth position of a character. The following is a very simple macro that takes three arguments: the string to be searched, the text to match, and the position desired.
Function FindN(sFindWhat As String, _
sInputString As String, N As Integer) As Integer
Dim J As Integer
FindN = 0
For J = 1 To N
FindN = InStr(FindN + 1, sInputString, sFindWhat)
If FindN = 0 Then Exit For
Next
End Function
The function is case sensitive in what it searches for, and it returns the position within the specified string at which the sFindWhat value occurs. If there is no occurrence at the specified instance, then the function returns a 0. The following shows how the function can be used in a worksheet:
=FindN("b",C15,3)
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10567) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Finding the Nth Occurrence of a Character.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Insert or delete a column, and Excel automatically updates references within formulas that are affected by the change. If you ...
Discover MoreIf you have a series of values and you want to get a total of just the values that meet a specific criteria, then you need to ...
Discover MoreOperators are used in formulas to instruct Excel what to do to arrive at a result. Not all operators are evaluated in the ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2016-12-02 14:57:20
Luc
Interesting. I'm looking for a way to find e-mails which contain more than three occurrences of a particular string.
Could I maybe connect Excel to gmail, imort the mail and use a variation of this to find messages which contain e.g. the word 'Pega' more than three times?
2016-11-30 02:56:58
Hai Mai
Thank for your post. It saves my time.
2016-04-13 05:15:35
Michael (Micky) Avidan
@Shakir,
Try the following suggested formula:
(see Figure 1 below)
--------------------------
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2016)
ISRAEL
Figure 1. REPEAT 3 FIRST CHARACTERS 8 TIMES
2016-04-13 03:46:07
shakir babu
How to repeat left 3 characters of the name(SHAKIR) 8 times in Ms excel
2016-04-02 06:08:18
Rick Rothstein
There is a much shorter UDF (a one-liner) available for your FindN function...
Function FindN(sFindWhat As String, sInputString As String, N As Long) As Long
FindN = InStr(Replace(sInputString, sFindWhat, " ", 1, N - 1), sFindWhat)
End Function
2016-02-25 05:17:56
@Yanal
This may interest you:
http://www.mrexcel.com/forum/excel-questions/440487-extract-text-number-column-help.html
2016-02-24 08:45:20
YANAL ALKURDI
hi
how can i extract the number between the "#" and the "-" as marked in the red below and for several times
"COST OF XO Ticket(s) # [29]
{ RJ } -- Ticket(s) # 5125838371064 - Pax = REBEKKA ROGGLI
- Ticket(s) # 5125838371065 - Pax = CHRISTOPH RIGGOLI
- Ticket(s) # 5125838371066 - Pax = NAEL ROGGLI CHD
- Ticket(s) # 5125838371067 - Pax = ELA ROGGLI CHD
- Ticket(s) # 5125838371068 - Pax = ALYA ROGGLI INF
- Ticket(s) # 5125838371069 - Pax = ANNA WINKLER
- Route = AMM/SSH/AMM
- Class ="
and if there is a macro to be used.
Thank you, for all your help and hope to fear from you soon.
2015-07-08 09:52:18
Michael (Micky) Avidan
@Gokulraj,
The original task was to find the position of the Nth occurrence of a character in a string AND NOT to find the position of the LAST occurrence.
--------------------------
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2016)
ISRAEL
2015-07-08 01:19:13
Gokulraj
Just Place the below macro in Your excel as a Module Code.
Function LastpositionOfChar(strVal As String, strChar As String)
LongLastpositionOfChar = InStrRev(strVal, strChar)
End Function
2015-06-18 10:58:46
Michael (Micky) Avidan
@Sanjay,
Try the hereunder User Defined Function (UDF):
---------------------------------------
Function Extruct_Numbers_From_Within_Brackets(Rng As Range)
CR = 1
While CR < Len(Rng)
F1 = Application.Find("[", Rng, CR) + 1
F2 = Application.Find("]", Rng, F1) - 1
For N = F1 To F2
NM = NM + Mid(Rng, N, 1)
Next
NM = NM + ";"
CR = F2 + 1
Wend
Extruct_Numbers_From_Within_Brackets = Left(NM, Len(NM) - 1)
End Function
-----------------------
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2015)
ISRAEL
2015-06-17 14:20:02
Thanks You! Please solve my query here: I have a value in a cell A1 which contains:
M4.CTC.VA03.Verify Sales Documents.v2 [14294], MSUP.CTC.VA03.Verify Sales Documents.v2 [14957], MSUP.CTC.VA03.Verify Sales Documents.v2 [15019], MSUP.CTC.VA03.Verify Sales Documents.v3 [15156]
I would like to have a value in Cell B as: 14294;14957;15019;15156
Basically, it should look for a text "[" and then return all characters after untill reaches "]".
Please help.
2015-02-10 23:02:21
pmor1945
wulflyng
Copy the surrounding text or complete tip to Notepad, and the hidden text will be displayed.
2015-02-10 04:48:40
While using in VBA Range should be used.
[code]
Dim Ans As Integer
Ans = FindN("b", Range("C15"), 3)
MsgBox Ans
[/code]
2015-02-09 09:23:17
wulflyng
On my system, an advertisement covers part of the first formula.
2015-02-09 04:32:09
To make the search non-case sensitive, just add at the top of your VBA Module:
Option Compare Text
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2017 Sharon Parq Associates, Inc.
Comments