Written by Allen Wyatt (last updated October 7, 2020)
This tip applies to Excel 2007, 2010, 2013, and 2016
Besides simply adding and viewing comments one at a time, Excel includes some tools that allow you to easily manage your comments. The tools used to manage comments are found on the Review tab of the ribbon. If you have quite a few comments in your worksheet, these tools can be a great help.
The buttons on the Review tab of the ribbon make it very easy to work with the comments. For instance, you can add a comment to a cell by clicking your mouse on the New Comment tool.
Perhaps the most helpful tools are the Previous Comment and Next Comment tools. These allow you to work strictly with comments and jump from one to the other. As you click your mouse on one of these tools, Excel highlights a comment. The New Comment tool changes to Edit Comment, and you can use the Hide Comment tool to dismiss the comment and the Delete Comment tool to permanently remove it.
When you are done working with comments, just click somewhere else in your document and change to a different ribbon tab as necessary.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11912) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Managing Comments.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!
In Excel, single comments are associated with single cells. If you want to have a comment be linked to multiple cells, ...
Discover MorePasting the contents of a single cell into a comment is rather easy. Pasting the contents of a range of cells is a ...
Discover MoreOne of the pieces of information that Excel can maintain relative to a workbook is a set of comments of your choice. ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2018-08-11 11:19:49
J. Woolley
You might be interested in these macros for managing comments:
http://www.contextures.com/excelcommentmacros.html
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments