Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Managing Comments.

Managing Comments

by Allen Wyatt
(last updated October 31, 2015)

1

Besides simply adding and viewing comments one at a time, Excel includes some tools that allow you to easily manage your comments. The tools used to manage comments are found on the Review tab of the ribbon. If you have quite a few comments in your worksheet, these tools can be a great help.

The buttons on the Review tab of the ribbon make it very easy to work with the comments. For instance, you can add a comment to a cell by clicking your mouse on the New Comment tool.

Perhaps the most helpful tools are the Previous Comment and Next Comment tools. These allow you to work strictly with comments and jump from one to the other. As you click your mouse on one of these tools, Excel highlights a comment. The New Comment tool changes to Edit Comment, and you can use the Hide Comment tool to dismiss the comment and the Delete Comment tool to permanently remove it.

When you are done working with comments, just click somewhere else in your document and change to a different ribbon tab as necessary.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11912) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Managing Comments.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Strikethrough Lines

Want to change the way a strikethrough line appears? It's not as easy as you think, as you find out in this tip.

Discover More

Can't Delete Web Page Created by Excel

Excel can be used to create Web pages, either from a portion of a worksheet or from the entire thing. What happens, ...

Discover More

Working with Document Links

Word makes it easy to establish links between documents. Here's how to change and manage those links easily.

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Printing Formatted Comments

When you print your worksheet, you may want Excel to include your comments as they appear on the screen. Here's how to ...

Discover More

Locking the Size of Pictures in Comments

Excel allows you to place pictures inside of comments. If you do this, you may have experienced a situation where the ...

Discover More

Linking Comments to Multiple Cells

In Excel, single comments are associated with single cells. If you want to have a comment be linked to multiple cells, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 2?

2018-08-11 11:19:49

J. Woolley

You might be interested in these macros for managing comments:
http://www.contextures.com/excelcommentmacros.html


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.