Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Adding a Comment to Multiple Cells.
by Allen Wyatt
(last updated January 16, 2016)
Keith notes that adding a comment to a cell is easy. He wonders if there is a way to insert the same comment into multiple cells at the same time.
The short answer is that there is no way to insert multiple comments at the same time. You can, however, copy a comment to multiple cells. Follow these steps:
Figure 1. The Paste Special dialog box.
The result is that only the comment from the cell in step 2 is pasted to the cells you selected in step 3. If any of those cells already had comments, those comments are replaced with the one you are pasting.
If you really want to add the comment to all the cells at the same time, then the only way to do it is through a macro. The following example will prompt you for a comment and then add the comment to all the cells you've selected.
Sub InsertCommentsSelection() Dim sCmt As String Dim rCell As Range sCmt = InputBox( _ Prompt:="Enter Comment to Add" & vbCrLf & _ "Comment will be added to all cells in Selection", _ Title:="Comment to Add") If sCmt = "" Then MsgBox "No comment added" Else For Each rCell In Selection With rCell .ClearComments .AddComment .Comment.Text Text:=sCmt End With Next End If Set rCell = Nothing End Sub
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11499) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Adding a Comment to Multiple Cells.
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