Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Cropping Graphics.

Cropping Graphics

Written by Allen Wyatt (last updated December 3, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021


Once you place a graphic in your workbook, you may decide to crop it. Cropping means to cut off part of the graphic so it doesn't show in your workbook. To crop a graphic, follow these steps:

  1. Make sure that the Format tab of the ribbon is displayed. (This tab is only visible if you first click on a graphic.)
  2. Click on the Crop tool in the Size group.
  3. Click on one of the graphic's corner or side handles with the mouse pointer.
  4. Drag the handle towards the center of the graphic, stopping when you have cropped the desired amount.
  5. You can turn off cropping by clicking on the Crop tool again or by pressing Esc.

You should understand that while cropping a graphic makes it look smaller, none of the original graphic is actually lost, it is only hidden. Cropping a graphic will not decrease the amount of storage space required by that graphic in your workbook.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12236) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Excel here: Cropping Graphics.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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