Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Finding the Dates for Minimums and Maximums.
Written by Allen Wyatt (last updated December 31, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and 2021
Michael has some data in two columns of a worksheet. Column A is a series of dates and column B contains expenditures for each of those dates. He needs a way to determine the date on which the minimum expenditure occurred and a way to find the date on which the maximum expenditure occurred.
At first glance you might be tempted to think you could use VLOOKUP to figure out the desired date. Unfortunately, that won't work because VLOOKUP keys off of whatever data is in the first column of your data table. Since you want to key off of the amount (looking for the minimum and maximum), you would need to switch the position of the columns, so that column A contained the amount and column B contained the dates. If you do that, you could then use the following formulas to find the dates for the minimum and maximum expenditures, respectively:
=VLOOKUP(MIN(A:A),A:B,2,0) =VLOOKUP(MAX(A:A),A:B,2,0)
If you cannot change the data columns, then you'll need to forego VLOOKUP and use a different approach, instead. The following two formulas will work with the data as originally specified by Michael:
=INDEX(A:A,MATCH(MIN(B:B),B:B,0)) =INDEX(A:A,MATCH(MAX(B:B),B:B,0))
It is important to note that if there are duplicates of the maximum and/or minimum expenditures, these formulas will only find the dates of the first occurrences. If this is not expected to happen often, a formula such as this could be used to alert the user to the existence of duplicates:
=IF(COUNTIF(B:B, MAX(B:B))>1, "Multiple Maximums ", INDEX(A:A, MATCH(MAX(B:B), B:B, 0)))
To make this formula work for minimums, just replace the two instances of MAX with MIN and change the word "Maximums" to "Minimums."
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9662) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Excel here: Finding the Dates for Minimums and Maximums.
Best-Selling VBA Tutorial for Beginners Take your Excel knowledge to the next level. With a little background in VBA programming, you can go well beyond basic spreadsheets and functions. Use macros to reduce errors, save time, and integrate with other Microsoft applications. Fully updated for the latest version of Office 365. Check out Microsoft 365 Excel VBA Programming For Dummies today!
Different businesses have different ways to calculate elapsed time for billing purposes. Figuring out a formula that ...
Discover MoreWhen working with dates in a worksheet, you may need to do some rather esoteric calculations on those dates. This tip ...
Discover MoreWhen you have a huge amount of daily data to analyze, you may want to calculate an average of values for any given date ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2021-04-19 02:57:01
Peter Kanters
XLOOKUP is only available in Office 365 which includes other handy new functions like UNIQUE and XMATCH
2021-04-17 17:02:44
John Mann
I can't find XLOOKUP() on my version of Xcel (2010). Can I add it somehow? or is it limited Excel365?
I WILL NOT use Office 365 to for 2 reasons: (1) I have a metered internet connection so want all my software and data storage local. & (2) It reminds me of the now antique conecpt from the sixties and seventies known at time-sharing
2021-04-06 03:15:43
Peter Kanters
The new XLOOKUP() function also does not bother anymore about the order of the search column. It can search in column B and return data from column A or another non-adjacent column. No need for CHOOSE() anymore.
2021-04-03 13:06:09
Tom Kadlec
You can use VLOOKUP using the following formula:
=VLOOKUP(MIN(B:B), CHOOSE({1,2},B:B,A:A),2,FALSE)
=VLOOKUP(MAX(B:B), CHOOSE({1,2},B:B,A:A),2,FALSE)
Where CHOOSE({1,2},B:B,A:A) produces an array that effectively reverses the order of the columns A and B.
VLOOKUP searches for a match in the first column of the CHOOSE array (B:B - expenditure) and returns the value from the second column of the CHOOSE array (A:A - date).
This formula can be used to search non-adjacent columns or columns from different sheets.
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here:
Comments