Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Finding the Dates for Minimums and Maximums.

Finding the Dates for Minimums and Maximums

by Allen Wyatt
(last updated April 3, 2021)

4

Michael has some data in two columns of a worksheet. Column A is a series of dates and column B contains expenditures for each of those dates. He needs a way to determine the date on which the minimum expenditure occurred and a way to find the date on which the maximum expenditure occurred.

At first glance you might be tempted to think you could use VLOOKUP to figure out the desired date. Unfortunately, that won't work because VLOOKUP keys off of whatever data is in the first column of your data table. Since you want to key off of the amount (looking for the minimum and maximum), you would need to switch the position of the columns, so that column A contained the amount and column B contained the dates. If you do that, you could then use the following formulas to find the dates for the minimum and maximum expenditures, respectively:

=VLOOKUP(MIN(A:A),A:B,2,0)
=VLOOKUP(MAX(A:A),A:B,2,0)

If you cannot change the data columns, then you'll need to forego VLOOKUP and use a different approach, instead. The following two formulas will work with the data as originally specified by Michael:

=INDEX(A:A,MATCH(MIN(B:B),B:B,0))
=INDEX(A:A,MATCH(MAX(B:B),B:B,0))

It is important to note that if there are duplicates of the maximum and/or minimum expenditures, these formulas will only find the dates of the first occurrences. If this is not expected to happen often, a formula such as this could be used to alert the user to the existence of duplicates:

=IF(COUNTIF(B:B, MAX(B:B))>1, "Multiple Maximums ",
INDEX(A:A, MATCH(MAX(B:B), B:B, 0)))

To make this formula work for minimums, just replace the two instances of MAX with MIN and change the word "Maximums" to "Minimums."

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9662) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Finding the Dates for Minimums and Maximums.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Aligning Text in WordArt

WordArt provides several ways you can align whatever text you've entered. In this tip you discover the different ...

Discover More

Resetting Paragraph Formatting

Tired of the formatting used in a paragraph? One way to 'start over' is to make sure that the formatting is reset to its ...

Discover More

Converting HSL to RGB

When working with colors in Excel you can specify them using either RGB or HSL values. Converting from HSL to RGB can be ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

ISO Week Numbers in Excel

Work in an industry that uses ISO standards when it comes to working with dates? You'll love the formula in this tip ...

Discover More

Changing How Excel Determines which Year to Use

When you enter a date into a cell and you omit the year, Excel helpfully adds the current year to the date. If you want ...

Discover More

Calculating Averages by Date

When you have a huge amount of daily data to analyze, you may want to calculate an average of values for any given date ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one minus 1?

2021-04-19 02:57:01

Peter Kanters

XLOOKUP is only available in Office 365 which includes other handy new functions like UNIQUE and XMATCH


2021-04-17 17:02:44

John Mann

I can't find XLOOKUP() on my version of Xcel (2010). Can I add it somehow? or is it limited Excel365?

I WILL NOT use Office 365 to for 2 reasons: (1) I have a metered internet connection so want all my software and data storage local. & (2) It reminds me of the now antique conecpt from the sixties and seventies known at time-sharing


2021-04-06 03:15:43

Peter Kanters

The new XLOOKUP() function also does not bother anymore about the order of the search column. It can search in column B and return data from column A or another non-adjacent column. No need for CHOOSE() anymore.


2021-04-03 13:06:09

Tom Kadlec

You can use VLOOKUP using the following formula:

=VLOOKUP(MIN(B:B), CHOOSE({1,2},B:B,A:A),2,FALSE)
=VLOOKUP(MAX(B:B), CHOOSE({1,2},B:B,A:A),2,FALSE)

Where CHOOSE({1,2},B:B,A:A) produces an array that effectively reverses the order of the columns A and B.
VLOOKUP searches for a match in the first column of the CHOOSE array (B:B - expenditure) and returns the value from the second column of the CHOOSE array (A:A - date).

This formula can be used to search non-adjacent columns or columns from different sheets.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.