Adjusting to a Maximum Row Height

Written by Allen Wyatt (last updated January 13, 2025)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and 2021

1

Paul has a worksheet that has over a thousand rows of data in it. Most of the rows have a height of 12, but some have a height of over 100. He wonders if there is a way to adjust the row heights so that no row is over 40? (Meaning, those under a height of 40 will retain their current height, but those over 40 will be adjusted to 40.)

Tackling this issue is actually quite easy—you just need a way to step through the rows, determine the current row height, and then adjust the row height if it is too large. This can be done with a very simple macro, such as the following:

Sub MaxRowHeight()
    Dim R As Long

    For R = 1 To ActiveSheet.UsedRange.Rows.Count
        If Rows(R).Height > 40 Then Rows(R).RowHeight = 40
    Next
End Sub

The macro determines the range of used rows in the worksheet and then steps through those rows. The operative property is the .Height property, which is checked. If it is over 40, then it is set to 40. This means that anything with a row height of less than 40 is left unchanged.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10381) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and 2021.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 3 + 9?

2023-09-15 17:25:40

Rama

This is a great tip! To show at most three lines set RowHeight=45, four lines RowHeight=60 and five lines RowHeight=75

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