Typing a Schwa Character in Excel

In Word, Doctor notes he can type a schwa character by holding down the Alt key as he types 399 on the numeric keypad. He can even copy this character from Word and paste it into an Excel worksheet. However, typing Alt+399 within Excel does not produce the same character. Doctor wonders why this is and how he can type the character he wants in Excel.

The Alt+[num] shortcut for adding characters in Word doesn't work the same way in Excel, as Doctor has discovered. Both programs work the same if the numeric code being used is in the range of 1 through 255, but beyond that all bets are off. This can lead to some confusing (and inconsistent) results. Let's take a look.

As Doctor notes, he can get a schwa in Word by typing Alt+399 on the numeric keypad. 399 is the decimal equivalent of 018F, so he could also get it by typing 018F and immediately pressing Alt+X. In Excel, it is helpful to display the Symbol dialog box. (Display the Insert tab of the ribbon and then click the Symbol tool, in the Symbols group.) If you scroll down a bit in the dialog box, you can find the schwa character. Actually, you may be able to find multiple schwa characters. We, however, want the one shown in the dialog box below. (See Figure 1.)

Figure 1. The Symbol dialog box.

Note at the bottom of the dialog box it shows the code for the schwa: 018F. Unfortunately, you cannot use this code in Excel the same way you can in Word—the code is largely for informational purposes in Excel.

You could, though, use the decimal equivalent of this code along with the UNICHAR function, in this manner:

=UNICHAR(399)

This results in the proper schwa character. (The UNICHAR function was introduced in Excel 2013.)

Let's go back to the Symbol dialog box for a moment. With the schwa character selected, you could, at this point, double-click on it, and it would be inserted into Excel. If you choose this route, then the schwa will show up in the "recently used symbols" area at the bottom of the dialog box, the next time you display it.

1. Use the Symbol dialog box to add the schwa character into Excel.
2. Select the schwa you just added.
3. Press Ctrl+C. This copies the schwa to the Clipboard.
4. Display the Excel Options dialog box. (In Excel 2007 click the Office button and then click Excel Options. In Excel 2010 and later versions, display the File tab of the ribbon and then click Options.)
5. Click Proofing at the left side of the dialog box.
6. Click AutoCorrect Options. Excel displays the AutoCorrect dialog box. (See Figure 2.)



Figure 2. The AutoCorrect dialog box.

7. In the Replace field, enter what you want replaced with the schwa character. For instance, you might enter "schwa" or "zsch" (without the quote marks).
8. In the With field, press Ctrl+V. The schwa that you copied to the Clipboard in step 3 should be visible.
9. Click the Add button. The AutoCorrect entry is added to those in the dialog box.
10. Click on OK to close the AutoCorrect dialog box.
11. Click on OK to dismiss the Excel Options dialog box.

Now, whenever you type the characters you specified in step 7 and press space or tab, those characters are replaced with the schwa. The great thing about this approach is that the AutoCorrect entry is available from any Office application, not just from Excel.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (13598) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021.