**Please Note: **
This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), *this tip may not work for you*. For a version of this tip written specifically for earlier versions of Excel, click here: Matching Formatting when Concatenating.

When using a formula to merge the contents of multiple cells into one cell, Kris is having trouble getting Excel to preserve the formatting of the original cells. For example, assume that cells A1 and B1 contain 1 and 0.33, respectively. In cell C1, he enters the following formula:

=A1 & " : " & B1

The result in cell C1 looks like this:

1 : 0.3333333333

The reason that the resulting C1 doesn't match what is shown in B1 (0.33) is because the value in B1 isn't really 0.33. Internally, Excel maintains values to 15 digits, so that if cell B1 contains a formula such as =1/3, internally this is maintained as 0.33333333333333. What you see in cell B1, however, depends on how the cell is formatted. In this case, the formatting probably is set to display only two digits beyond the decimal point.

There are several ways you can get the desired results in cell C1, however. One method is to simply modify your formula a bit so that the values pulled from cells A1 and B1 are formatted. For instance, the following example uses the TEXT function to do the formatting:

=TEXT(A1,"0") & " : " & TEXT(B1,"0.00")

In this case, A1 is formatted to display only whole numbers and B1 is formatted to display only two decimal places.. You could also use the ROUND function to achieve a similar result:

=ROUND(A1,0) & " : " & ROUND(B1,2)

Another possible solution is to change how Excel deals with precision in the workbook. Follow these steps:

- Display the Excel Options dialog box. (In Excel 2007 click the Office button and then click Excel Options. In Excel 2010 and Excel 2013 display the File tab of the ribbon and then click Options.)
- Click the Advanced option at the left of the dialog box.
- Scroll through the available options until you see the When Calculating This Workbook section. (See Figure 1.)
- Ensure that the Set Precision As Displayed check box is selected.
- Click OK.

** Figure 1.** The advanced options of the Excel Option dialog box.

Now, Excel uses the precision shown on the screen in all of its calculations and concatenations instead of doing calculations at the full 15-digit precision it normally maintains. While this approach may be acceptable for some users, for others it will present more problems than it solves. You will need to determine if you can live with the lower precision in order to get the output formatted the way you expect.

Still another approach is to create your own user-defined function that will return what is displayed for the target cell, rather than what is stored there. The following macro will work great in this regard:

Function FmtText(rng As Range) Application.Volatile FmtText = rng.Cells(1).Text End Function

To use this macro, you would use a formula like this in your worksheet:

=FmtText(A1) & " : " & FmtText(B1)

*ExcelTips* is your source for cost-effective Microsoft Excel training.
This tip (8886) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: **Matching Formatting when Concatenating**.

**Excel Smarts for Beginners!** Featuring the friendly and trusted *For Dummies* style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out *Excel 2013 For Dummies* today!

When you create workbooks for others to use, you might want to make sure that they can't change the formatting and paper ...

Discover MoreWhen you format a date in a specific manner, you may be surprised to see that the format changes when you open the ...

Discover MoreIf you want to apply a conditional format to data imported into Excel from Access, you may run into some difficulties ...

Discover More**FREE SERVICE:** Get tips like this every week in *ExcelTips,* a free productivity newsletter. Enter your address and click "Subscribe."

2014-07-02 14:55:14

Brenda

Thank you Glenn & Ashley for pointing out why my formula wasn't working. Makes sense now!

2014-07-02 11:27:53

Pete

Many thanks Ashley, that is working a treat.

Much appreciate everyone's interest and help

2014-07-01 10:41:32

Ashley

="Last updated on "&TEXT(B2,"MMM-DD-YYYY")

If you were relying on the number format of the date cell, that won't work because the value of the cell is still just a number. The TEXT function converts that number into a string that can then be appended to other data just like any other string.

Incidentally, Brenda, your formula should have resulted in an error because you can't perform arithmetic on strings. Since the result of the TEXT function is always a string, adding it to a number should have given you the #VALUE! error.

Hope this helped. Cheers!

2014-07-01 10:21:09

Pete

I have a long list of articles that fall into various categories and the prices for each category changes at different times. In cell column C I have a list of categories with the current price date in column D.

For this illustration; cell D2 shows the date in the format 28-Jun-14. In cell M12 I want to concatenate to get the result ‘Last updated on 28-Jun-14’ the formula =”Last updated on ” & D2 obviously results in Last updated on 41818

I am working around this by using two cells M12 ‘Last updated on’ and M13 (formatted for date) and copying the date entry at D2. This works of course but it would make life so much easier if I could get the result in just one cell

Brenda appears to be looking for the same solution

2014-06-30 13:28:07

Glenn Case

Try =TEXT(C2+B2,"mmmm dd, yyyy").

Your formula was adding the number to the text result of the formula, which was interpreted as a date, and then the default date format was applied to the result. The formula above doees the addition, and then formats it as text.

2014-06-30 13:06:35

Brenda

Thanks,

2014-06-30 09:28:57

Don

You can also add the comma between the day and year, TEXT(B1,"mmmm d, yyyy").

2014-06-30 03:18:11

Wim Torfs

Use this formula

TEXT(B1;"d-mm-yy")

2014-06-28 07:37:20

Pete

However, what would the formula be if cell B1 held a date? I have need to include a date as part of merged cells but can only get the Excel date number i.e. June 28 2014 in cell B1 gives me 41818 in the merged cell (C1 in the tip)

Got a version of Excel that uses the
ribbon interface (Excel 2007 or later)?
**This site is for you!** If you
use an earlier version of Excel, visit
our *ExcelTips* site focusing on the menu interface.

**FREE SERVICE:** Get tips like this every week in *ExcelTips,* a free productivity newsletter. Enter your address and click "Subscribe."

Copyright © 2018 Sharon Parq Associates, Inc.

## Comments