Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Changing Multiple Cells at Once.

Changing Multiple Cells at Once

by Allen Wyatt
(last updated January 23, 2016)

2

David has several non-adjacent cells that each contains the same formula. He needs to change the formula in all the cells to something else. He knows he can change the formula in one of the cells and then copy the formula to the other cells, but he's wondering if there is a way to change the formula in all the cells at the same time, without the need to do the copy/paste operation.

If you want to retype the formula from scratch, Excel actually provides a shortcut to do this: Ctrl+Enter. All you need to do is create a selection set of the cells you want to edit. (Selection sets are created by clicking on a single cell then, as you hold down the Ctrl key, clicking on other cells you want included in the set.) Type the formula you want to appear in each cell in the set, then press Ctrl+Enter.

If you want to change an existing formula in the cells, simply create your selection set of those cells and then use Find and Replace to search for the formula you want to change. You can easily click on Replace All in the dialog box to change all the cells at once. (Remember—this approach will only work properly if the formulas in the cells are all exactly the same.)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11924) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Changing Multiple Cells at Once.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Drawing a Curve

Ever wonder how to add a curved line to your document? With a little practice, adding curves is simple. Here's how.

Discover More

Adjusting Test Scores Proportionately

Teachers often grade on what is affectionately referred to as "the curve." The problem is, it can be a bit difficult to ...

Discover More

Using Desktop Themes from Around the World

When you install Windows, it installs desktop themes appropriate to where you live. You can access a number of themes from ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Getting Rid of Non-Printing Characters Intelligently

Is your worksheet, imported from an external source, plagued by non-printing characters that show up like small boxes ...

Discover More

Ignoring Paragraph Marks when Pasting

Paste information in a worksheet, and you may end up with Excel placing it into lots of different cells. If you want it to ...

Discover More

Selecting Formulas

Want to select only the formulas in your worksheet? It's easy to do using the Go To Special dialog box.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 4?

2016-10-18 15:06:27

Mike

Thanks for the tip!


2016-10-17 11:58:03

Matt Gill

I want to create a two line graphs on the same page that represent the usage of 2 different SATCOM terminals over a 2 year period of time.
The data entry starts and stops at different intervals and more than one user can be on a terminal

Terminal 1
User1: 1 May 14 - 10 May 14
User2: 2 May 14 - 12 May 14
User4: 5 May 14 - 30 May 14

Terminal 2
User3: 15 May 14 - 4 July 14
User6: 25 May 14 - 05 June 14
User5: 7 May 14 - 3 June 14


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.