Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Changing Multiple Cells at Once.

Changing Multiple Cells at Once

by Allen Wyatt
(last updated January 23, 2016)

2

David has several non-adjacent cells that each contains the same formula. He needs to change the formula in all the cells to something else. He knows he can change the formula in one of the cells and then copy the formula to the other cells, but he's wondering if there is a way to change the formula in all the cells at the same time, without the need to do the copy/paste operation.

If you want to retype the formula from scratch, Excel actually provides a shortcut to do this: Ctrl+Enter. All you need to do is create a selection set of the cells you want to edit. (Selection sets are created by clicking on a single cell then, as you hold down the Ctrl key, clicking on other cells you want included in the set.) Type the formula you want to appear in each cell in the set, then press Ctrl+Enter.

If you want to change an existing formula in the cells, simply create your selection set of those cells and then use Find and Replace to search for the formula you want to change. You can easily click on Replace All in the dialog box to change all the cells at once. (Remember—this approach will only work properly if the formulas in the cells are all exactly the same.)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11924) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Changing Multiple Cells at Once.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is five minus 4?

2016-10-18 15:06:27

Mike

Thanks for the tip!


2016-10-17 11:58:03

Matt Gill

I want to create a two line graphs on the same page that represent the usage of 2 different SATCOM terminals over a 2 year period of time.
The data entry starts and stops at different intervals and more than one user can be on a terminal

Terminal 1
User1: 1 May 14 - 10 May 14
User2: 2 May 14 - 12 May 14
User4: 5 May 14 - 30 May 14

Terminal 2
User3: 15 May 14 - 4 July 14
User6: 25 May 14 - 05 June 14
User5: 7 May 14 - 3 June 14


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