Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Determining if Calculation is Necessary.

Determining if Calculation is Necessary

by Allen Wyatt
(last updated December 22, 2018)

1

Excel allows you to control when it recalculates a worksheet. Normally, Excel recalculates anytime you change something in a cell. If you are working with very large worksheets that have lots of formulas in them, you may want to turn off the automatic recalculation feature. You can turn off automatic recalculation using the tools in the Calculation group on the Formulas tab of the ribbon.

Your macros can also force Excel to recalculate your worksheet. If you have automatic recalculation turned on, then any change your macro makes in a worksheet will force Excel to recalculate. If you have automatic recalculation turned off, then you can use the Calculate method to recalculate a worksheet:

ActiveSheet.Calculate

Of course, if recalculation takes quite a while to perform, you might want to check to see if a recalculation is necessary before actually forcing one. It appears that there is no flag you can directly check to see if a recalculation is necessary. The closest thing is to check the Workbook object's Saved property. This property essentially acts as a "dirty flag" for the entire workbook. If there are unsaved changes in a workbook, then the Saved property is False; if everything is saved, then it is True.

How does this help you figure out if a recalculation is necessary? Remember that calculation is only necessary when there are changes in a worksheet. Changing anything in a worksheet will also set the workbook's Saved property to False. Thus, you could check the Saved property before doing the recalculation, as shown here:

If Not ActiveWorkbook.Saved Then
    ActiveSheet.Calculate
End If

There is only one problem with this approach, of course—the Saved property is only set to True if the workbook is actually saved. This means that you could recalculate multiple times without really needing to do so, unless you tie saving and recalculation together, as shown here:

If Not ActiveWorkbook.Saved Then
    ActiveSheet.Calculate
    ActiveWorkbook.Save
End If

The wisdom of approaching this problem in this manner depends on the nature of your particular situation. If it takes longer to save the workbook than it does to simply recalculate, then this approach won't work. If, however, recalculation takes longer (which is very possible with some types of operations), then this approach may work well.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (5685) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Determining if Calculation is Necessary.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Undoing Smart Tag Exclusions

Depending on who you ask, Smart Tags can be really cool or really distracting. If you fall on the "cool" side, you may ...

Discover More

Protecting a Worksheet's Format

You can protect various parts of your worksheets by using the tools built into Excel. One thing you can protect is the ...

Discover More

Formatting Labels

Need your labels to look a certain way? You can save time by formatting them before Word actually creates the sheet of ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (ribbon)

Pausing Macros for User Input

Does your macro need to get some input from a user? Here are the ways that Excel provides for that input to be solicited.

Discover More

Trimming Spaces from Strings

Need to get rid of extraneous spaces before or after the text in a string? VBA provides three different functions you can ...

Discover More

Engineering Calculations

Need to normalize your data in some way so that all your values are in a given format? This tip presents a number of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 6?

2018-12-22 11:19:13

Willy Vanhaelen

There are a lot of actions in Excel which will set the "dirty flag" to TRUE, as for instance change the formatting of a cell or change the margins in print setup... Running the macro now will cause the workbook to recalculate altough you didn't change anything that makes a recalculation necessary.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.