Changing Input Conventions

Roy is from the UK but he works in Italy. There are two major differences in how Excel works on his system in Italy when compared to how his UK system works. One is that commas are used instead of decimal points. The second is that when Roy is working with functions he must enter semicolons between function parameters instead of commas. Both differences are frustrating to him, as he is used to entering decimal points and commas (in functions) without even thinking about it. Roy wonders if there is a way to make the Italian version of Excel function like his copy back in the UK.

A partial solution for the decimal point and separators in numbers can be realized by overriding, within Excel, the symbols used for the decimal point and thousands. Follow these steps:

1. Display the Excel Options dialog box. (In Excel 2007 click the Office button and then click Excel Options. In Excel 2010 and Excel 2013 display the File tab of the ribbon and then click Options.)
2. At the left of the dialog box click Advanced.
3. Scroll down until the Editing section is displayed. (See Figure 1.)



Figure 1. The advanced options of the Excel Options dialog box.

4. Uncheck the checkbox for Use System Separators.
5. Enter the desired separators for Decimal and Thousands.
6. Click OK.

This will not solve the entire problem, however. The better solution is to leave Excel unchanged and make your configuration changes in Windows itself. Follow these general steps:

1. Open the Control Panel.
2. Open the Regional and Language Options applet and display the Regional Options tab.
3. Change the language setting in the drop-down menu from Italian (Italy) to English (United Kingdom).
4. If you can't change the language setting (some implementations of Windows are a pain), you may need to experiment a bit and change the settings for the decimal and thousands separators.
5. Click OK.

You may have to restart Windows and/or Excel for these changes to be fully implemented.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (5843) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Changing Input Conventions.