Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Deleting Every X Rows without a Macro.

Deleting Every X Rows without a Macro

by Allen Wyatt
(last updated January 17, 2015)

7

When working with data retrieved from another source—such as another user or from an external program—you may have a need to remove certain rows from the data. It is not unusual, for instance, to have the need to remove every third row or every fifth row. The following general steps allow you to delete every X rows without using a macro.

  1. Insert two columns (A and B) on the far left side of the worksheet.
  2. In the new column A, use AutoFill to sequentially number the rows from 1 to the end.
  3. In cell B1 (assuming you have no header row), enter the formula =MOD(A1,3). (This formula assumes that you want to delete every third row. If you want to delete some other multiple of rows, substitute that number in place of the 3 in the formula.)
  4. Copy the formula downward to all the other cells in the B column.
  5. Display the Data tab of the ribbon.
  6. Click the Filter tool, in the Sort & Filter group. Excel displays small drop-down arrows beside the header row cells.
  7. Using the drop-down list in column B, select the 0. Now, only those rows with a zero in column B appear.
  8. Select all the displayed rows and delete them.
  9. Turn off AutoFilter. (Repeat steps 5 and 6 to do this.)
  10. Delete columns A and B.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6123) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Deleting Every X Rows without a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 3 + 4?

2018-02-12 06:46:21

Bhuvan

Thanks, it was very useful.


2017-03-03 13:10:43

Michael (Micky) Avidan

@Bernie In Berkeley,
You don't need to delete rows in order to build a list of dates EXCLUDING Sundays.
Try to adopt the formula solution - shown in the linked picture.
https://s7.postimg.org/5i91ke4wr/NONAME.png
--------------------------
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2017)
ISRAEL


2017-03-02 10:19:01

Samli

Thank you!!


2017-01-06 22:27:17

Bernie In Berkeley

GREAT tip. I used it to make a 6-day week dated calendar (deleting Sunday rows). Thank you!


2016-05-11 06:55:37

Andes

THANK YOU!!!


2015-11-04 16:12:06

Mr. TEch

Thank you Burros Machos!!!


2015-03-05 16:16:55

Kate

Thank you. Thank you. This is making the horrendous task of doing my small business taxes somewhat less painful.


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