Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Using a Single Instance of Excel with Two Monitors.

Using a Single Instance of Excel with Two Monitors

by Allen Wyatt
(last updated March 9, 2016)

6

Joe has a system that uses dual monitors. He would like to have one Excel workbook appear on one of the monitors and another workbook appear on the other monitor. He can do this, but only if he opens two instances of Excel. The problem with that, however, is that he cannot easily copy and paste information from one workbook to another. What would be ideal is if Joe could open both workbooks in a single instance of Excel and still have the two workbooks appear on their own monitors.

Assuming that you've got Windows configured so that it views the two monitors as a single desktop, there is only one way to do this that we've been able to discover. Follow these general steps:

  1. Open one of the workbooks in Excel, as you normally would.
  2. Make sure that the Excel program window doesn't fill the entirety of a monitor. (Click the Restore button, in the upper-right corner of the program window, if necessary.)
  3. Make sure the program window is fully visible in your left-most monitor. (Drag the title bar of that program window into that monitor, if necessary.)
  4. Drag the right side of the program window into the right-most monitor. Your program window should now cover most of the extended desktop, across two monitors.
  5. Open the second workbook in this same instance of Excel.
  6. Display the View tab of the ribbon.
  7. Click the Arrange All tool in the Window group. You should see the Arrange Windows dialog box. (See Figure 1.)
  8. Figure 1. The Arrange Windows dialog box.

  9. Make sure the Vertical radio button is selected.
  10. Click OK.
  11. Drag the borders of the workbooks so that each appears fully in the left and right monitor windows.

If you prefer, you can record a macro as you do these steps, and then run that macro each time you want to position your workbooks. Also, there is one drawback to this approach: The ribbon extends across the top of both monitors, which can (once in a while) make getting to some of the tools on the ribbon a bit interesting.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6199) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Using a Single Instance of Excel with Two Monitors.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is four less than 4?

2016-09-26 22:11:07

Clifford

Thanks, it works!!
Your guidance is simple to follow. Thanks and God Bless.


2016-09-06 12:19:27

Nicolas

JUST AMAZING, THANK YOU. THOSE WINDOWS OFFICE SOLVING PROBLEM BASTARDS CAN´T EVEN GET A FIX ON THEIR OWN SOFTWARE. STUPIDS AF.
Thank you again. As you can see, I'm very angry, but very grateful to you. Thank you all over again


2016-08-18 14:48:15

Christine

This worked perfectly for me and saved me probably 3 hours messing around back and forth between 3 spreadsheets, Thank you so much!


2016-04-26 07:49:10

Sherri

This tip is awesome for wanting to view full size spreadsheets at the same time. Thank you.


2014-12-05 14:40:27

Santosh

I unable to work in two monitors by using separated excel sheets which i have different sources. And i unable to look two excel sheets in two monitors which i have different sources.But i doesn't want "View Two Excel Spreadsheets at Once". I am getting problem in by using number of times Alt+Tab to go another excel sheets.I can open new two separate sheets in two monitors,but while opening my sources i unable to do it.


2014-09-18 15:34:34

pam

AWESOME!!! So excited to be able to do this; I don't know why I didn't think of this before. :) Thank you, thank you!!


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