Seeing How a Worksheet Will Print While Editing

Written by Allen Wyatt (last updated August 10, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365

Larry is wondering how he can display his worksheet formatting (page numbers, header/footer, etc.) while he is working on the worksheet without going to Print Preview.

The easiest way to do this is to use the Page Layout view available in Excel. This can be used by either clicking the Page Layout button at the right side of the status bar, or by displaying the View tab of the ribbon and clicking the Page Layout tool.

The value of Page Layout view will depend, in large part, on how large of a screen you are using. Because this view crams more "stuff" within the Excel program window, you'll need to either zoom out a bit or enlarge the program window to make things as readable as possible.

A good compromise on using views is to use Normal view when you are entering in all your data and formulas, and then switch to Page Layout view when you are ready to work on how your information is displayed on the page as a whole.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10312) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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