Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Removing Personal Information.

Removing Personal Information

by Allen Wyatt
(last updated October 27, 2018)

As you create a workbook in Excel, there is a lot of information that is stored with the workbook that can identify you as the author. Most of this information is stored in the workbook's file properties. Excel provides a handy tool that allows you to remove the personal information you don't want others to see. This tool is called the Document Inspector.

To use the Document Inspector, open the workbook you want to evaluate and then use one of the following, depending on the version of Excel you are using:

  • In Excel 2007, click the Office button | Prepare | Inspect Document.
  • In Excel 2010 or a later version, display the File tab of the ribbon, click Info | Check for Issues | Inspect Document.

Excel displays the Document Inspector dialog box, which is just a series of check boxes. You use these check boxes to indicate the items you want the inspector to look for. When you click Inspect, Excel tries to find them and then displays a dialog box showing the findings. (See Figure 1.)

Figure 1. The Document Inspector's findings.

When presented with the Document Inspector's findings, you can choose which items you want removed from the workbook.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6216) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Removing Personal Information.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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