Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Setting the Print Area.

Setting the Print Area

by Allen Wyatt
(last updated December 26, 2015)

Excel allows you to easily define the portion of your worksheet that should be printed. To set the print area is, follow these steps:

  1. Select the worksheet you want to print.
  2. Display the Page Layout tab of the ribbon.
  3. Select the cells you want included in the print area.
  4. Click the Print Area tool, in the Page Setup group. Excel displays a few choices below the tool.
  5. Click Set Print Area.

This is the simplest way to set the print area. There is a more involved way, however, that gives you a bit more flexibility in specifying what you want included in the print area:

  1. Select the worksheet you want to print.
  2. Display the Page Layout tab of the ribbon.
  3. Click the small icon at the lower-right of the Page Setup group. Excel displays the Page Setup dialog box.
  4. Make sure the Sheet tab is selected. (See Figure 1.)
  5. Figure 1. The Sheet tab of the Page Setup dialog box.

  6. In the Print Area field enter a range representing what you want printed.
  7. Click on OK.

In step 5 you can enter either an actual cell range (such as A2:G35), or you can enter a name that has been assigned to a range. Excel even allows you to specify multiple parts of the same worksheet that should be printed. To do this, simply enter the ranges (or names) separated by commas, for example, B3:F14,B19:F30.

You can also use the mouse to select the print area. To do this, click first in the Print Area field (this causes the insertion point to appear in the field). Then use the mouse to select the cells that you want included. As you select a range of cells, the address of the range is automatically shown in the Print Area field.

Be warned, though, that using this method means that once the print area is defined, Excel will only print that selection until the option is changed or removed. You'll have to remember to change it if you need to print a different selection or the entire spreadsheet.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6294) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Setting the Print Area.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inconsistent Output for Empty Columns in a CSV File

When you create a CSV file in Excel, the information stored in the file may not contain all the fields that you think it ...

Discover More

Changing the Default 'Print What' Setting

By default, Word automatically changes the "Print What" setting in the Print dialog box to reflect what it thinks should be ...

Discover More

Macros On the Quick Access Toolbar

When you configure Word to your needs, a common thing to do is to add commands and macros to the Quick Access Toolbar. When ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Locking the Print Area

Excel allows you to specify an area of your worksheet that should be printed. Here's how to "lock" that area so it cannot be ...

Discover More

Multiple Print Areas on a Single Printed Page

Want to print small, non-contiguous areas of your worksheet all on a single page? You might think that defining a ...

Discover More

Setting Print Ranges for Multiple Worksheets

Need the same print range set for different worksheets in the same workbook? It can't be done in one step manually, but you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.