Written by Allen Wyatt (last updated August 28, 2021)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and 2021
If you have the need to define different areas of a worksheet to print, you know that you can do so by simply defining different print areas in your worksheet. The normal way you do this is to select the range of cells you want in the print area, display the Page Layout tab of the ribbon, click the Print Area tool (in the Page Setup group), and then choose Set Print Area.
If you need to change print areas quite often, these steps may get tiresome. You may be interested in speeding things up a bit by adding a tool to the Quick Access toolbar that defines the print area. Follow these steps:
Figure 1. The Customize area of the Excel Options dialog box.
Now, when you need to set a print area, you simply choose the area on the screen and click on the Set Print Area button.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9842) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Excel here: Adding the Set Print Area Tool.
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