Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Excluding Some Data from a Chart.

Excluding Some Data from a Chart

by Allen Wyatt
(last updated November 25, 2017)

Pam keeps a month's worth of data in a table and created a chart based on that data. The data was collected from information generated on her company's shop floor. The data includes weekends, but Pam doesn't want the weekend data included in the chart. She knows that she could hide the rows and they would be excluded from the chart, but she still needs the hidden rows to be displayed in the table. In other words, she wants them displayed in the data table, but not in the chart.

There are a couple of ways you could approach this problem. One is to simply make a copy of your data (maybe copy the whole worksheet) and then delete the rows that contain weekend data. You would still have your master data for whatever purposes you need, but you could base your chart on the modified copy of that data.

The drawback to this, of course, is that it creates two sets of data that may need to be updated or kept in sync in some way. It may be better to base your chart on a non-contiguous data range. Assume, for a moment, that your data was in A1:B15, and that there were weekends in rows 7, 8, 14, and 15. You could, within the chart, set the data range for the source data to this:

=Sheet1!$A$1:$B$6,Sheet1!$A$9:$B$13

You could also create a named range that refers to the non-contiguous ranges you want included in the chart. You could then use the named range in your chart, as a reference to the source data.

Finally, if you don't mind adding another column to your data, you could use the new column for your chart source. Assume, for a moment, that your readings are in column A and the dates of those readings are in column B. In each cell of column C you could place the following formula:

=IF(WEEKDAY(B1,2)>5,NA(),A1)

You then end up with a series of readings for all weekdays; the weekends show #N/A for the reading. You can base your chart on this data and Excel will ignore the #N/A values. You can even hide column C so it does not distract from your source data.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (7846) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Excluding Some Data from a Chart.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting Multiple Drawing Objects

When you need to add more than one of a particular drawing object to a worksheet, you can use the techniques described in ...

Discover More

Numeric Value and Percentage Value in a Graph Column

Need more than a single data label on a data series? Here's a relatively easy way to get what you need.

Discover More

Converting European Dates to US Dates

Those in Europe use a date format that is different than those in the US; this is not news. But what if you need to ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (ribbon)

Modifying Axis Scale Labels

You want your chart to display information as clearly and succinctly as possible. Modifying the labels used to indicate ...

Discover More

Changing Chart Size

Place a chart on a worksheet and you may not be satisfied with its size. Changing the size of a chart is a simple process ...

Discover More

Excel Charts in PowerPoint

A common place to use Excel charts is in your PowerPoint presentations. How you paste those charts into the presentation ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 1 + 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.