Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Finding the Size of a Workbook.

Finding the Size of a Workbook

Written by Allen Wyatt (last updated October 1, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021


1

Mike wonders if there is a worksheet function that will show him the size, in bytes, of a workbook without using a macro.

The size of a workbook in Excel can become very large, depending on the information it contains. Keeping track of the size is important and can be accomplished a couple of different ways.

If you don't want to use a macro, Excel keeps track of various pieces of information about a file in the Properties dialog box. How you display the dialog box depends on the version of Excel you are using. If you are using Excel 2010 or Excel 2013, follow these steps:

  1. Display the File tab of the ribbon.
  2. Make sure the Info option is selected at the left side of the dialog box.
  3. Click the Properties link near the right side of the dialog box and then click Advanced Properties. Excel displays the Properties dialog box for your workbook.
  4. Make sure the General tab is displayed. (See Figure 1.)
  5. Figure 1. The General tab of the Properties dialog box.

If you are using Excel 2007, follow these steps instead:

  1. Click the Office button and then click Prepare | Properties. Excel displays the Document Properties pane just below the ribbon and above the your worksheet.
  2. Click Document Properties and the choose Advanced Properties. Excel displays the Properties dialog box.
  3. Make sure the General tab is displayed.

In the General tab, Excel displays the size of the file. You will also see other information about the file in this tab including the type of file and who created it. Manually obtaining the file size is simple using this process, but it does not allow you to see the workbook size on the worksheet itself. Unfortunately, there is no way around it; you will need to use a macro. The following is a good example of one you could use:

Function wbksize()
    myWbk = Application.ThisWorkbook.FullName
    wbksize = FileLen(myWbk)
End Function

To use this macro within a worksheet, just type the following in any cell:

=wbksize()

The file size is displayed in bytes.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8030) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Excel here: Finding the Size of a Workbook.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is nine less than 9?

2022-10-03 09:01:33

J. Woolley

My Excel Toolbox includes the function VBAResult(Expression), where the text argument is a VBA expression (right side of equal sign). For example, this cell formula will return the last saved size of the active workbook in bytes:
=VBAResult("FileLen(ActiveWorkbook.FullName)")
See https://sites.google.com/view/MyExcelToolbox/


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