Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Saving in Multiple Locations.

Saving in Multiple Locations

by Allen Wyatt
(last updated December 30, 2017)

You may have a need to routinely copy a workbook to multiple locations on your system. For instance, the open workbook may need to be copied to a local hard drive and to several mapped drives that are actually on your office network.

Excel doesn't have a built-in capability to do this, but if the various locations are well defined, you can create a macro that will do the saving for you. The following macro is an example of such a tool:

Sub SaveToLocations()
    Dim OrigName As String

    OrigName = ActiveWorkbook.FullName
    ActiveWorkbook.SaveAs "G:\" + ActiveWorkbook.Name
    ActiveWorkbook.SaveAs "L:\" + ActiveWorkbook.Name
    ActiveWorkbook.SaveAs "K:\" + ActiveWorkbook.Name
    ActiveWorkbook.SaveAs "S:\" + ActiveWorkbook.Name
    ActiveWorkbook.SaveAs OrigName
End Sub

The particular example of the macro saves the active workbook to five different locations, all using the same workbook name. The macro determines the current location of the workbook so that it can save to the current location last. The reason this is done is so that you can continue to use the regular Save tool and get the expected results.

If you want to use this macro on your own system, all you need to do is to make sure that you change the drive letters of where each workbook will be saved. If one of the drives you specify is for a location that uses removable media, and there is no media in the drive, then the macro will generate an error and stop. You'll then have to figure out where the workbook was originally saved so you can manually resave it there (using Save As).

Another peculiarity of the macro is that since it uses the SaveAs method, if there is already a workbook at each of the destinations with the same name as the current workbook, Excel will ask if you want the existing version of the workbook overwritten. This will always be the case with the last save, into the original location.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12495) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Saving in Multiple Locations.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Removing Leading Spaces in a Table

If you work with data imported from the Web or with documents prepared by others, you may have tables that have leading ...

Discover More

Erratic Behavior of Ctrl+PgDn

Have you ever noticed that when you use Ctrl+PgDn or Ctrl+PgUp that Word may give you results you didn't expect? Here's ...

Discover More

Turning Off the Insert Column and Insert Row Tools

Word's new Insert Column and Insert Row tools can be a timesaver when adding table rows and columns. They can be a ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Pulling Filenames into a Worksheet

You can use Excel for all types of data processing. You may want to work with filenames in a worksheet, but the first ...

Discover More

Grabbing the MRU List

Excel keeps track of the most recent workbooks you've used. If you want to access that information in a macro, you'll ...

Discover More

MRU Files Won't Display

Excel provides a quick way to access the workbooks you've most recently worked on. This tip addresses how to display a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.