Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Counting with Subtotals.
Written by Allen Wyatt (last updated May 12, 2023)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365
Suppose that you have two adjacent columns of data. In the first column you have a list of names and in the second column a list of states. If you want to find out how many people live in each state, you can use the subtotaling features of Excel. To use this feature to answer your query, follow these steps:
Figure 1. The Name/State Fields of the Subtotal dialog box.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8035) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Counting with Subtotals.
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2023-07-05 09:31:49
Billy Thomas
To Count when using the SUM function. put a"1" in each cell in an inserted or added column or use an existing column that has unneeded data. Then add the SUM Subtotal to that column also. The result will be the columns you want to sum, plus the count in the column of 1's.
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