Written by Allen Wyatt (last updated January 30, 2021)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365
You can cause Excel to run a procedure automatically whenever a particular workbook is opened. For instance, when the workbook is opened, you might want to run a procedure that asks the users if they want to perform some task, such as saving the previous day's data to another file.
In reality, Excel provides two different ways you can run a procedure when a workbook is opened. In both cases, all you need to do is provide a special name for the macro; that is the clue that tells Excel you want to run the procedure when opening. You can, if desired, name the procedure Auto_Open and place it in a regular macro module. You can also define a procedure called Workbook_Open within the ThisWorkbook object.
As an example, consider the following code:
Sub Auto_Open() Dim sMsg As String Dim iBoxType As Integer Dim iUpdate As Integer Dim sDefault As String Dim sOldFile As String Dim iStatusState As Integer sMsg = "Do you want to save yesterday's transactions?" iBoxType = vbYesNo + vbQuestion iUpdate = MsgBox(sMsg, iBoxType, "Automatic Backup") If iUpdate = vbYes Then sMsg = "Which filename would you like use?" sDefault = "OLD.DAT" sOldFile = InputBox(sMsg, "Automatic Backup", sDefault) iStatusState = Application.DisplayStatusBar Application.DisplayStatusBar = True Application.StatusBar = "Updating past months..." UpdateYesterday(sOldFile) Application.StatusBar = False Application.DisplayStatusBar = iStatusState End If End Sub
(Remember that this procedure is an example; it won't run properly on your system because it calls a function called UpdateYesterday, which does the actual updating.)
This macro runs automatically whenever the workbook to which it is attached is opened. You could also modify the code and place it within the ThisWorkbook object simply by changing the first line to this:
Private Sub Workbook_Open()
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8451) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Running a Procedure when a Workbook is Opened.
Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!
Macros are very powerful, but you may not want them to always be available to a user. Here are some ways you can limit ...
Discover MoreMacros are often used to process information in a worksheet. You may need your macro to change the values stored in ...
Discover MoreWhen developing a macro that others may use, you might want to test it out to make sure it works properly if a filter is ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments