Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing Columns and Rows.
Written by Allen Wyatt (last updated January 1, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021
Brent asked if it was possible to print a single column and a single row from a worksheet on the same piece of paper. (His boss wanted to see just the "crossed" information.) Unfortunately, there is no intrinsic way within Excel to specify to print only a single column and a single row. If you select both the column and row you want to print, and then choose to print just the selection, Excel still treats them as separate selections and prints them in that way. There are a couple of workarounds, however.
The first approach is to simply "hide" the information you don't want to print by setting its font color to white. You can do that by following these general steps:
Another approach is to copy the row and column to a different worksheet. This is quick and easy to do using the keyboard (Ctrl+C to copy and Ctrl+V to paste), but there is a drawback. If the row or column you are copying contains formulas that rely on other areas of the worksheet, the copied data will not show the proper results. Thus, the best "cut and paste" approach would be as follows:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9549) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Excel here: Printing Columns and Rows.
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2022-01-04 11:16:05
J. Woolley
Ronmio's suggestion is excellent. "Copy as picture..." is in the Clipboard section of the Home ribbon (Alt+H+C+P). Note that it makes a static image.
For a dynamic image, consider the Camera tool described in these articles:
https://excelchamps.com/blog/camera-tool/
https://trumpexcel.com/excel-camera-tool/
https://excelribbon.tips.net/T008189_Multiple_Print_Areas_on_a_Single_Printed_Page.html
https://excelribbon.tips.net/T008315_Printing_Multiple_Worksheets_on_a_Single_Page.html
For an equivalent of the Camera tool, copy (Ctrl+C) a region of the active sheet, then select another cell on any sheet and pick Home > Paste > Linked Picture (Alt+H+V+I).
My Excel Toolbox includes the following two macros to create an image of a range of cells. In addition to cell values, the images will include visible portions of shapes or charts from the copied range.
1. SelectionImage copies the selected range as a static image on the clipboard and optionally saves it in a file.
2. DynamicImage copies the selected range and pastes it as a dynamic image in any sheet of any workbook. All changes visible in the source range will be reproduced in the dynamic image (assuming the source is open in Excel). The result is a simple dashboard.
See https://sites.google.com/view/MyExcelToolbox/
2022-01-03 14:55:40
Ronmio
Another option is to use the "Copy as picture" tool. Just insert a new "printout" worksheet and paste pictures of each of the desired rows, columns, ranges onto that worksheet. (What ever you have as part of a selection at the time that you "Copy as picture" becomes a single picture.) As pictures, each resulting object can be independently rearranged, resized, recolored, given a drop-shadow, etc. It is a very flexible way to create a more custom printout and has none of the drawbacks of the two methods described in the main article..
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
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