Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Rows in a PivotTable.

Rows in a PivotTable

by Allen Wyatt
(last updated September 20, 2016)

2

When working with PivotTables, you may have a need to determine how many rows the PivotTable contains. There are a couple of ways you can go about this. If you want to use a worksheet formula, you can create a formula that will return the count of cells.

The first thing you need to do is to determine which column of your PivotTable you want to count. For the sake of this example, let's say that you want to count column C. Display the New Name dialog box and specify a name for your data in the Name field. In the Refers To field enter the following formula:

=OFFSET($C$1,0,0,COUNTA($C:$C,1))

Click OK, and you have given a name to a range of data defined by the formula. Assuming that the name you used was PTRows, you could then use the following formula in a regular cell:

=ROWS(PTRows)

What is returned is the count of the rows in the data range, which represents your PivotTable.

If you want to determine the row count in a macro, the following line will assign the value to the lRowCount variable:

lRowCount = ActiveSheet.PivotTables("Pivottable1").TableRange2.Rows.Count

This code returns a count of all the rows in the PivotTable, including the page fields. If you want to omit the page fields and just return the count of the rows in the main PivotTable, you can use this code instead:

lRowCount = ActiveSheet.PivotTables("Pivottable1").TableRange1.Rows.Count

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8563) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Rows in a PivotTable.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Looking Up Antonyms

Antonyms are words that have opposite meanings. The grammar tools available in Word can suggest antonyms for some words. ...

Discover More

Using a Standard Format in a Suggested File Name

Many companies (and some individuals) use specific formats for naming their documents. If you want Word to recognize your ...

Discover More

Positioning Headers and Footers

Headers and footers can add a finishing touch to your printed documents. Here's how you can position those headers and ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Pointing PivotTables to Different Data

Changing the data source PivotTables go to can be a bit tricky. This tip explains what can happen when you re-point your ...

Discover More

Suppressing Zero Values in PivotTables

PivotTables are great for digesting and analyzing huge amounts of data. But what if you want part of that data excluded, ...

Discover More

Using Classic PivotTable Layout as the Default

Are you attached to the classic PivotTable layout? Looking for a way to make that layout the default for new PivotTables? ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 6?

2017-11-07 11:55:56

Shelia LeBeauf

How do I use the =ROWS(PTRows) in the "Applies to" field of the Conditional Formatting Rule? I'm trying to apply conditional formatting based on the field value only for the size of the pivottable. The pivottable grows based on the amount of data entered, but is filtered to show only what is needed at that time. Thank you in advance for your help.
(see Figure 1 below)


Figure 1. How to apply pivottable size




2017-05-22 05:31:37

Hazel

This is exactly what i need >>> to determine the visible pivot table row count in a macro ... you have saved me so much heart ache after 2 days searching for a bit of code like this ... so simple when you know how :)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.