Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Rows in a PivotTable.

Rows in a PivotTable

by Allen Wyatt
(last updated September 20, 2016)

2

When working with PivotTables, you may have a need to determine how many rows the PivotTable contains. There are a couple of ways you can go about this. If you want to use a worksheet formula, you can create a formula that will return the count of cells.

The first thing you need to do is to determine which column of your PivotTable you want to count. For the sake of this example, let's say that you want to count column C. Display the New Name dialog box and specify a name for your data in the Name field. In the Refers To field enter the following formula:

=OFFSET($C$1,0,0,COUNTA($C:$C,1))

Click OK, and you have given a name to a range of data defined by the formula. Assuming that the name you used was PTRows, you could then use the following formula in a regular cell:

=ROWS(PTRows)

What is returned is the count of the rows in the data range, which represents your PivotTable.

If you want to determine the row count in a macro, the following line will assign the value to the lRowCount variable:

lRowCount = ActiveSheet.PivotTables("Pivottable1").TableRange2.Rows.Count

This code returns a count of all the rows in the PivotTable, including the page fields. If you want to omit the page fields and just return the count of the rows in the main PivotTable, you can use this code instead:

lRowCount = ActiveSheet.PivotTables("Pivottable1").TableRange1.Rows.Count

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8563) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Rows in a PivotTable.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 5 + 2?

2017-11-07 11:55:56

Shelia LeBeauf

How do I use the =ROWS(PTRows) in the "Applies to" field of the Conditional Formatting Rule? I'm trying to apply conditional formatting based on the field value only for the size of the pivottable. The pivottable grows based on the amount of data entered, but is filtered to show only what is needed at that time. Thank you in advance for your help.
(see Figure 1 below)

Figure 1. How to apply pivottable size


2017-05-22 05:31:37

Hazel

This is exactly what i need >>> to determine the visible pivot table row count in a macro ... you have saved me so much heart ache after 2 days searching for a bit of code like this ... so simple when you know how :)


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