Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Rows in a PivotTable.

Rows in a PivotTable

by Allen Wyatt
(last updated September 20, 2016)

1

When working with PivotTables, you may have a need to determine how many rows the PivotTable contains. There are a couple of ways you can go about this. If you want to use a worksheet formula, you can create a formula that will return the count of cells.

The first thing you need to do is to determine which column of your PivotTable you want to count. For the sake of this example, let's say that you want to count column C. Display the New Name dialog box and specify a name for your data in the Name field. In the Refers To field enter the following formula:

=OFFSET($C$1,0,0,COUNTA($C:$C,1))

Click OK, and you have given a name to a range of data defined by the formula. Assuming that the name you used was PTRows, you could then use the following formula in a regular cell:

=ROWS(PTRows)

What is returned is the count of the rows in the data range, which represents your PivotTable.

If you want to determine the row count in a macro, the following line will assign the value to the lRowCount variable:

lRowCount = ActiveSheet.PivotTables("Pivottable1").TableRange2.Rows.Count

This code returns a count of all the rows in the PivotTable, including the page fields. If you want to omit the page fields and just return the count of the rows in the main PivotTable, you can use this code instead:

lRowCount = ActiveSheet.PivotTables("Pivottable1").TableRange1.Rows.Count

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8563) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Rows in a PivotTable.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Easily Deploying Customizations

When you create a whole set of customizations for Excel, you may want to share them with others in your office or workgroup. ...

Discover More

Understanding Date and Time Formatting Codes

Want to apply a custom format to your dates and times? To do it effectively you need to understand the custom formatting ...

Discover More

Colors in an IF Function

You can use the IF worksheet function to test for a number of different conditions or values. You can't use it to check for ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Using Classic PivotTable Layout as the Default

Are you attached to the classic PivotTable layout? Looking for a way to make that layout the default for new PivotTables? You ...

Discover More

Editing PivotTables without Underlying Data

If you ever try to edit a PivotTable and get an error that tells you that the "underlying data was not included," it can be ...

Discover More

Default Formatting for PivotTables

Wish there was a way to define how you want PivotTables formatted before you actually create the PivotTable? You may be out ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 0?

2017-05-22 05:31:37

Hazel

This is exactly what i need >>> to determine the visible pivot table row count in a macro ... you have saved me so much heart ache after 2 days searching for a bit of code like this ... so simple when you know how :)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.