Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Showing a Scenario.

Showing a Scenario

Written by Allen Wyatt (last updated November 13, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365

Once you have several scenarios set up, it is easy to switch between them. This is done by following these steps:

  1. Display the Data tab of the ribbon.
  2. Click the What-If Analysis tool in the Forecast group (or the Data Tools group in older versions of Excel) and then click Scenario Manager. Excel displays the Scenario Manager dialog box.
  3. Select the scenario you want to view.
  4. Click on the Show button. Excel changes all the cells in the worksheet to those stored in the scenario.
  5. Click on the Close button. The Scenario Manager is removed, and you are returned to your modified worksheet.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8568) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Showing a Scenario.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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