Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Specifying a Print Tray for a Worksheet.

Specifying a Print Tray for a Worksheet

by Allen Wyatt
(last updated November 10, 2016)

Venus has a workbook with twelve worksheets, one for each month. She wants to set it up so that the worksheets for January, April, July, and October print from a different paper tray than the other worksheets.

Unfortunately, there is no way to do this in Excel. Even in a macro there is no way to choose different paper trays. (This has been covered in other issues of ExcelTips.) The only possible solution is rather convoluted. You would need to do the following:

  1. In Windows, set up a printer definition for each paper tray you would be using. Thus, if your printer had four paper trays, you would have four printers defined, each using a different paper tray.
  2. In Excel, create a macro that printed individual worksheets to the appropriate tray-associated printers. Thus, you would have the macro print the worksheets for January, April, July, and October from tray 2 and the rest of the worksheets print from tray 1.

This sounds like a lot of work (it can be), but once it is set up it will work just fine on your system. The problem comes in if you want the same functionality on other systems in your office. The printer definitions are local to the machine on which they are defined, so you would need to define the multiple printers on every system and make sure they were named consistently. The macro would be stored with the workbook, so whoever had access to the workbook could use the macro to do the printing on the desired printers.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8772) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Specifying a Print Tray for a Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Nudging an Equation

You can adjust where an equation is printed by moving it minute amounts in any direction.

Discover More

Dynamic Headers and Footers

Do you want to change the headers and footers that appear on different pages of your printout? Here's how you can get ...

Discover More

Opening a Workbook to a Specific Worksheet

When you open a workbook, Excel displays the worksheet that was visible when the workbook was last saved. You may want, ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (ribbon)

Executing a Macro After Printing is Done

You can modify Excel's BeforePrint event handler to change how the printing process occurs. Unfortunately, though, Excel ...

Discover More

Can Only Print to Default Printer

It is helpful to be able to print out worksheets when you need to share them with others. It is even more helpful if you ...

Discover More

Printing a Portion of a Worksheet

Need to print a portion of a worksheet, but don't want to waste paper by printing the whole thing? It's easy to print ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.