Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Progression Indicator in a Macro.

Progression Indicator in a Macro

by Allen Wyatt
(last updated March 7, 2015)

3

Macros are often created to process data, and processing data can often take a long time. Because of this, some users may think that their computer has stopped responding, even though the macro is busy chunking away at its appointed task.

The solution for most macro developers is to somehow alert users as to the progress of the macro. There are two ways that you can do this in Excel. The simplest and most common approach is to use the status bar to indicate what the macro is doing. All you need to do is put together a string that contains the status message, and then assign that string to the StatusBar property of the Application object, as shown here:

sStatus = "Processing Input File - Please Be Patient"
Application.StatusBar = sStatus

The message stays on the status bar until you overwrite it with some other message. You could also indicate progress in a loop by giving the percentage complete:

For x = 1 to y
    Application.StatusBar = Format(x/y,"0.0%") & " Complete"
' Other coding here
Next

When your routine finishes, return the status bar back to normal with the following statement:

    Application.StatusBar = False

If you prefer to develop an actual progress indicator for the macro, you can do so by creating a UserForm and then updating the form to display a "percentage bar" or some other visual indicator. Most people who desire this type of progress indicator rely on a variation of John Walkenbach's solution, found at this address:

http://spreadsheetpage.com/index.php/tip/displaying_a_progress_indicator/

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8969) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Progression Indicator in a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Specifying Location for a Message Box

When writing macros, you may want to position a message box at a specific location on the screen. This can't be done in ...

Discover More

Limiting Who Can Delete Data

Excel allows you to protect your worksheet data in several different ways. Unfortunately, it doesn't allow you to protect the ...

Discover More

Turning Off Gridlines

The purpose of gridlines is to make it easy to identify and select cells in a spreadsheet. If you find the gridlines to be ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (ribbon)

Self-Deleting Macros

Macros are very powerful, but you may not want them to always be available to a user. Here are some ways you can limit their ...

Discover More

Deriving an Absolute Value in a Macro

Need to figure out an absolute value within your macro code? It's easy to do using the Abs function, described in this tip.

Discover More

Updating Automatically when Opening Under Macro Control

If your workbook contains links, you are normally given the opportunity to update those links when you open the workbook. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 8?

2015-03-09 18:57:07

Rob

Another indicator is to change the cursor at the start and end of the macro:

Application.Cursor = xlWait ' changes cursor to the waiting hourglass (or whatever is set in your control panel) at the start of your macro.

Application.Cursor = xlDefault ' changes cursor back to the default, if there is an error routine for the macro also include this in the error routine.


2015-03-09 03:56:06

Dave

Vesa,

I had exactly the same problem. Insert the line:

DoEvents

after your status bar update and it should cure the problem.

See also the following page (on this site) for more information about this:

excelribbon.tips.net/T013341_Macro_while_Running_Stops_Excel_from_Responding.html


2015-03-07 05:48:18

Vesa Nuutinen

Works fine until windows say "excel not responding". After that there will ne no progress update. Is there Anu help to prevent this"

Br,
-Vesa


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.