Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Functioning Check Boxes in a Protected Worksheet.
by Allen Wyatt
(last updated July 7, 2016)
Dave developed a worksheet that uses yes/no check boxes, combined with a true/false statement to update another cell. He wants to protect the worksheet, but still be able to update the check boxes, but this doesn't seem to be possible. When he protects the worksheet, the check boxes cannot be changed.
The thing to remember in working with check boxes (from the Controls group on the Developer tab of the ribbon) is that there are two things you need to explicitly unprotect: the check box itself and the cell to which the check box is linked. To unprotect the check box, right-click on it and choose Format Control. Excel displays the Format Control dialog box. On the Protection tab, make sure the Locked check box is cleared.
Check boxes are also linked to specific cells in a worksheet. (See the Control tab of the Format Control dialog box or, if you are using ActiveX controls, the LinkedCell property.) To unprotect the cell to which the check box is linked, select the cell and press Ctrl+Shift+F to display the Format Cells dialog box. On the Protection tab, make sure the Locked check box is cleared.
Now you can protect your workbook as you normally would, and the check boxes should work. The reason that you need to unprotect the cell to which the check box is linked is because the contents of the cell needs to be able to change as the status of the check box is modified. If the cell is not unprotected, then the contents cannot change and so the check box cannot change.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8112) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Functioning Check Boxes in a Protected Worksheet.
Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!
Want to stop other people from changing the names of your worksheets? You can provide the desired safeguard by using the ...Discover More
Need to make sure that your worksheet is locked, with only the blank cells accessible to editing? You can do this easily by ...Discover More
If you receive a protected worksheet that you want to edit, how do you proceed if you try to unprotect the worksheet and ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.