Using Less Paper on Printouts

There is a minor correction in post below. The data header should read: "Sample Data From A2:A101 Using Indirect Formula".

Willy Vanhaelen's indirect formula is elegant and makes it easy to modify size of the wrapped displayed/printed data. For example consider the following:
1. Data in Column A2:A101

2. Print table can be set up anywhere, even on a different sheet. Here it is set for E2 on same sheet. In E2 put formula =A2 and fill down to E101.This represents the first column of data.

3. Lets assume you want to display sixteen rows of data in the printout. Enter formula =INDIRECT(ADDRESS(ROW()+16*COLUMN(A2),1)) in cell F2 and press Ctrl+Enter. Use fil handle to fill range F2:F17. Reselect fill handle in cell F17 and fill to right until zeros appear in righthand column. Zeros should be deleted. Note: It is very easy to reset this example to different rows and columns to get the most pleasing printout by modifying the formula in F2 and using the fill handle to extend down to the rows you want and then to the right until zeros appear.

4. If you would like a descriptive header for the resulting printout, add a header beginning at E1 and extend range to last column of data, add text and format. Select Center Across option. I have added this Quick Access Toolbar. Select E1:K17 and set as print range. In printer controls, the printout can be fine-tuned using the Custom Scaling Option.

(see Figure 1 below)

(see Figure 2 below)

@Bigger Don

Here is a formula that meets your excellent idea of using just one formula for the entire range.

Highlight B1:D25, enter this formula in B1 and press Ctrl+Enter:

=INDIRECT(ADDRESS(ROW()+25*COLUMN(A1),1))

@ Bigger Don

I was puzzled by your proposed formula so I tried it our but it doesn't work.

+MAX(B:B) should yield 25 in column B, 50 in column C and 75 in column D but in fact it returns the maximum value in each column if column A contains numbers of if it is text, it yields always 0.

So I'll stick with the method in this tip :-)

Thanks Bigger Don...

You are right. Glad to know the usage of INDIRECT function demonstrated by you.

@ Shreepad

Nothing wrong with your suggestions, they're what I would probably use, but here's another method, assuming the data is on the same worksheet. In row 1 of any other column where the column to the left is empty:

=INDIRECT(ADDRESS(ROW()+MAX(B:B),1))
(This is in column C, so "B:B" refers to that empty column.)

Then copy down & across.

Since we know data is in Column A, and Column(A:A) will return 1, it can be lengthened to

=INDIRECT(ADDRESS(ROW()+MAX(B:B),COLUMN($A:$A)))

Then replace "$A:$A" with the data column if different that A.

Small correction. Apologies for the inconvenience.

Selecting B2:D2 and dragging down to row 25 will:

Autofill 26 to 50 in B2:B25
Autofill 51 to 75 in C2:C25
Autofill 76 to 100 in D2:D25

Many thanks

It's simple Hirendra. Suppose you have 1,2,3,4...100 in cells A1, A2, A3, A4...A100 respectively.

Typing "=A26" in cell B2 returns 26
Typing "=A51" in cell C2 returns 51
Typing "=A76" in cell D2 returns 76

Selecting B2:D2 and dragging down to row 25 will:

Autofill 26 to 50 in B2:B50
Autofill 51 to 75 in C2:C50
Autofill 76 to 100 in D2:D50

That's it.
Now you may just set the print area for the first sheet and save on paper. :)

Sir I need some explanation regarding the data being in four columns. A1 to A100 one column; B2:D2 down to row 25. in another column. I could not understand the Four Columns. I request to either elaborate or publish an example worksheet. Thanks.