Written by Allen Wyatt (last updated April 11, 2020)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365
Harold wonders if there is a limitation of characters in a cell beyond which "Find" will not find a string. He has a lot of text in one cell (22,500 characters) where the string MIMO is near the end, and "Find and Replace" says it's not there. The reason he knew it was there was because he was testing an array formula using the SEARCH function, and it said MIMO was there. Harold thought he had an error in his formula, but he seemed to find this Excel limitation instead.
I wasn't able to find any limitation noted from any Microsoft source, but in testing there is definitely a limitation. I created a string that was just as long as Harold's, and Find and Replace would not find the characters near the end. That got me to wondering where the actual limit occurred.
It appears that the limit is at 8,192 characters. If the string is exactly 8,192 characters long and the last four characters are "MIMO," then Find and Replace can recognize it with no problem. Add one more character to the string (so it is 8,193 characters long), and if "MIMO" is still at the end, Find and Replace won't find it. If the characters are earlier in the string—before the 8,192-character boundary—then Find and Replace finds it, just as you would expect.
The bottom line is that if you are working with very long text strings in a worksheet, you cannot rely on Find and Replace to locate desired text. If you absolutely must work with long text strings, you might consider developing your own VBA routines to do the searching, as VBA doesn't have this built-in limitation.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9237) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365.
Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!
The find and replace used in Excel is less powerful than its counterpart in Word, so it is not able to do some of the ...
Discover MoreYou can use Find and Replace as a quick way to count any number of matches in your document. You cannot, however, use it ...
Discover MoreWhen you want to find information in worksheet, Excel can handily locate and highlight that information. If you find the ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2021-10-12 08:39:45
mh
Thanks for clarifying this issue, which has been bugging us from time to time. This seems rather arbitrary by Microsoft, especially given that the maximum cell character length is at 32,767 characters. Of course, it isn't documented anywhere officially.
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2023 Sharon Parq Associates, Inc.
Comments