Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Wildcards in 'Replace With' Text.
by Allen Wyatt
(last updated January 31, 2015)
Anne-Mie realizes that she can use wildcards (*?) to search in Excel, but she wonders if she can use wildcards in the replace string. For instance, she would like to search for "ab*de" and replace it with "aa*de", where the asterisk represents any number of characters, or none at all.
The short answer is that there is no way to do this in Excel, as described. If you only wanted to convert the second character of a text value from "b" to "a", then that can be done rather easily:
This, however, is probably not what you want to do; you want a way to use wildcards in the "replace with" text. The technical term for doing such string replacements is called REGEX, which is short for Regular Expressions. REGEX started with languages like Perl but was so powerful that many other programming languages added it on.
The VBA used in Excel is no exception. The first step in using REGEX is to turn it on. You do this in the VBA Editor by choosing Tools | References and then making sure there is a check mark next to the Microsoft VBScript Regular Expressions option. If there is more than one version of the reference available, pick the latest version.
Enabling this reference allows you to create REGEX objects. Technically you could leave it turned off, depending on how you want binding to occur in your macros. A discussion on the pros and cons of late vs. early binding is beyond the scope of this tip, however, so just go ahead and turn on the REGEX reference.
REGEX objects possess a Test method and a Pattern property. This means that you set the Pattern property and then the Test method checks to see if the pattern exists. A REGEX object also has a Replace method, which is used to do replacements.
Before proceeding, it is important to understand that regular expressions can get very complex and, well, "geeky." There is no way around it; how to work with regular expressions has been the subject of entire books. Fortunately, for the purposes of this tip, the expressions are rather simple in nature. In this case we'll use the pattern "^ab.*de$". This pattern refers to a word that starts (indicated by the ^) with "ab" followed by an arbitrary expression (indicated by *) consisting of at least one character (indicated by the period) and ending (indicated by the $) with "de".
Here is the code that implements the use of the REGEX object to do the actual replacements.
Public Function SearchNReplace1(Pattern1 As String, _ Pattern2 As String, Replacestring As String, _ TestString As String) Dim reg As New RegExp reg.IgnoreCase = True reg.MultiLine = False reg.Pattern = Pattern1 If reg.Test(TestString) Then reg.Pattern = Pattern2 SearchNReplace1 = reg.Replace(TestString, ReplaceString) Else SearchNReplace1 = TestString End If End Function
To use this macro, start with the strings you want to change in column A. Assuming that the first string is in cell A1, you could place the following into another cell in order to get the changed text:
This tells the macro that the pattern you want to look for is "^ab.*de$" (the first parameter), and that you want to replace "^ab" with "aa". This formula can be pasted down the column, and you end up with a conversion of column A where the string "ab*de" is replaced by "aa*de".
If you would prefer not to use REGEX expressions in VBA for some reason, then you can create a macro that will simply step through a group of selected cells and look for any cell that begins with "ab" and ends with "de", and then replaces the beginning part with "aa".
Sub SearchNReplace2() Dim sFindInitial As String Dim sReplaceInitial As String Dim iLenInitial As Integer Dim sFindFinal As String Dim sReplaceFinal As String Dim iLenFinal As Integer Dim sTemp As String Dim rCell As Range sFindInitial = "ab" sReplaceInitial = "aa" sFindFinal = "de" sReplaceFinal = "de" For Each rCell In Selection sTemp = rCell.Value iLenInitial = Len(sFindInitial) iLenFinal = Len(sFindFinal) If Left(sTemp, iLenInitial) = sFindInitial And _ Right(sTemp, iLenFinal) = sFindFinal Then sTemp = Mid(sTemp, iLenInitial + 1) sTemp = Left(sTemp, Len(sTemp) - iLenFinal) sTemp = sReplaceInitial & sTemp & sReplaceFinal rCell.Value = sTemp End If Next Set rCell = Nothing End Sub
To use this routine, simply select the cells you want to change, and then execute the macro. You should also make changes to the sFindInitial, sReplaceInitial, sFindFinal, and sReplaceFinal variables, as needed.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11170) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Wildcards in 'Replace With' Text.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
Want to use Find and Replace to change the formatting of a cell's contents? You would be out of luck; Excel won't let you do ...Discover More
Excel provides some great tools for finding information in a worksheet or a workbook. Changing the default settings used for ...Discover More
Want to make instances of a given word or phrase bold throughout a worksheet? Here's a way you can make the change quickly.Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.