Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Fitting Your Printout on a Page.

Fitting Your Printout on a Page

Written by Allen Wyatt (last updated March 1, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and 2021


1

I can't tell you how many times I have gone to print a worksheet, only to have the very last column or the very last row spill over onto another page. This not only wastes paper, but it is very frustrating.

To get around this, Excel has a handy scaling feature that allows you to specify how many pages you want your printed output to occupy. You set the page dimensions and Excel shrinks everything down, so it fits in the specified area. To take advantage of this feature, follow these steps:

  1. Set up your worksheet as desired.
  2. Display the Page Layout tab of the ribbon.
  3. Using the Width and Height drop-down lists (in the Scale to Fit group), specify how many pages you want the output to occupy.
  4. Print your worksheet as normal.

One of the tricks I often use is to set Width control to 1 page and leave the Height control set to Automatic. In this way, I am sure the output will fit on one page across. I end up with output that is 1 page wide by how ever many pages long Excel needs to print.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9238) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Excel here: Fitting Your Printout on a Page.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Previous Column Values in a Drop-Down List

Want a quick way to add non-unique values into a column? You probably know you can do this by starting to simply type in ...

Discover More

Adding an Optional Break

The no-width optional break is primarily used for Asian languages in Word. It can have value for English-speakers, as ...

Discover More

Quick Screen Clear

Do you work with a lot of open windows at the same time? If so, you'll love this way to easily focus on only one of those ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Limiting Printing to a Workbook from a Set Location

When you share workbooks on a company server, it can be frustrating if the workbooks are downloaded to individual ...

Discover More

Specifying an Order for Page Printing

If a printout of your worksheet requires multiple pages, you may want to specify the order in which Excel prints those ...

Discover More

Printing Limited Pages from a Range of Worksheets

Need to print just a few pages from a group of worksheets? The easiest way to handle the task may be through a macro, as ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 7?

2019-05-25 23:30:20

John Mann

I like to use the print preview in the print page of the backstage view (Usually via Ctrl+P). I can easily see if there are "stray" rows or columns showing on an extra page or pages. With most of my prints, the controls right there on the Print page of the backstage view can get things nicely sorted.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.