Written by Allen Wyatt (last updated July 27, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365
Lissa has a workbook that contains multiple worksheets. She would like to create individual PDFs for these worksheets (one PDF per worksheet) with the name of the PDF based on the worksheet's name. She wonders if there is a way to do this in Excel.
There are ways to do it, depending on how much time you want to spend. If this is a "one off" occurrence, you might consider just printing each individual worksheet manually. Or, you could copy each worksheet to its own workbook and then print each workbook to PDF.
These are quite manually intensive, though. (Which is why I said they may be good for only "one off" occurrences.) If you would like something a bit more automatic, you'll want to turn to using a macro to do the PDF files. Here's an example of a short macro that will do the PDF creation for you:
Sub CreatePDFs() Dim wks As Worksheet Dim sFolder As String Dim sTemp As String sFolder = ActiveWorkbook.Path & "\" sTemp = "Created PDFs for the following worksheets" For Each wks In ActiveWorkbook.Worksheets If wks.Visible = xlSheetVisible Then sTemp = sTemp & vbCrLf & " * " & wks.Name wks.ExportAsFixedFormat Type:=xlTypePDF, _ Filename:=sFolder & wks.Name & ".pdf", _ OpenAfterPublish:=False End If Next MsgBox sTemp End Sub
Note that the path stored in the sFolder variable is set to whatever path is associated with the active workbook. (If you haven't saved the active workbook yet, then the macro will not run properly.) This path is the folder in which the PDF files are saved. If you want them saved in a different location, just change the value assigned to the sFolder variable.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (13570) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365.
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