Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Fitting Your Printout on a Page.
I can't tell you how many times I have gone to print a worksheet, only to have the very last column or the very last row spill over onto another page. This not only wastes paper, but it is very frustrating.
To get around this, Excel has a handy scaling feature that allows you to specify how many pages you want your printed output to occupy. You set the page dimensions, and Excel shrinks everything down so it fits in the specified area. To take advantage of this feature, follow these steps:
One of the tricks I often use is to set Width control to 1 page and leave the Height control set to Automatic. In this way, I am sure the output will fit on one page across. I end up with output that is 1 page wide by how ever many pages long Excel needs to print.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9238) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Fitting Your Printout on a Page.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
If you have a workbook containing many worksheets, you might want to print only those worksheets that have some sort of ...
Discover MoreWant a one-button approach to printing? Excel provides the Quick Print tool, but it may not do exactly what you want. ...
Discover MoreIt is inevitable that if you spend time creating a chart you will want to print that chart on your printer. Here's how ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2014-01-06 12:45:23
Bryan
Print Preview is pretty useful to avoid wasting pages as well. This mode has the advantage of allowing you to change margins or column widths, which may make the difference between 1 page and 2.
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: 
Comments