Creating a Multi-Worksheet Report

Written by Allen Wyatt (last updated November 20, 2021)
This tip applies to Excel 2010, 2013, 2016, 2019, and Excel in Microsoft 365

1

Kathy used to use Report Manager in Excel 2003 for a monthly report that spanned several worksheets. She wonders if there is a way to create a multi-worksheet report and be "print ready" with the latest versions of Excel. She has been working with views, but once she selects more than one worksheet, the Custom View button is gray.

There is no need to use custom views to get the output you want. In fact, you don't need to use anything except regular print areas and the printing capabilities of Excel. Follow these general steps:

  1. Create your worksheets as you normally would.
  2. On each of the worksheets you want included in your report, define a print area that covers the range of cells you want printed from that worksheet.
  3. Select all the worksheets that you want included in your report, as a group.
  4. Press Ctrl+P. Excel displays the File tab of the ribbon with the Print area displayed.
  5. Click the first option under the Settings heading. In the resulting drop-down list, make sure that Print Active Sheets is selected and that Ignore Print Area is not selected.
  6. Click Print.

That's it; you end up with a printout that spans the multiple worksheets and includes only the appropriate print area on each worksheet.

If you need some help understanding how to set print areas (step 2), then you should check out this tip:

https://tips.net/T6294

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9391) applies to Microsoft Excel 2010, 2013, 2016, 2019, and Excel in Microsoft 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Referencing Worksheet Tabs

Ever want to use the name of a worksheet tab within a cell? Here's how you can access that information using the CELL ...

Discover More

Rounding Up to a Value Ending in 9

Need to round values up to the next value that ends in 9? There are a number of ways you can accomplish the task through ...

Discover More

Boxes in Boxes

When you insert a text box within another text box, you may expect any text in the outer text box to wrap around the ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Adding Page Borders to a Printout

Need a full-page border on your Excel printouts? It's not as easy to get one as you might wish. There are a few ways you ...

Discover More

Printing a Portion of a Worksheet

Need to print a portion of a worksheet, but don't want to waste paper by printing the whole thing? It's easy to print ...

Discover More

Printing All or Nothing

Want to make sure that when you worksheet is printed that everything in the workbook is really printed? You can ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 3?

2021-11-22 11:28:16

Nick From London

Hi
I select the relevant worksheets, then save as a pdf to provide a multi page document.
I have a VBA form with check boxes for the sheets to be printed.
But you can also do this manually.

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2024 Sharon Parq Associates, Inc.