Creating a Multi-Worksheet Report

Written by Allen Wyatt (last updated August 25, 2025)
This tip applies to Excel 2010, 2013, 2016, 2019, and 2021

1

Kathy used to use Report Manager in Excel 2003 for a monthly report that spanned several worksheets. She wonders if there is a way to create a multi-worksheet report and be "print ready" with the latest versions of Excel. She has been working with views, but once she selects more than one worksheet, the Custom View button is gray.

There is no need to use custom views to get the output you want. In fact, you don't need to use anything except regular print areas and the printing capabilities of Excel. Follow these general steps:

  1. Create your worksheets as you normally would.
  2. On each of the worksheets you want included in your report, define a print area that covers the range of cells you want printed from that worksheet.
  3. Select all the worksheets that you want included in your report, as a group.
  4. Press Ctrl+P. Excel displays the File tab of the ribbon with the Print area displayed.
  5. Click the first option under the Settings heading. In the resulting drop-down list, make sure that Print Active Sheets is selected and that Ignore Print Area is not selected.
  6. Click Print.

That's it; you end up with a printout that spans the multiple worksheets and includes only the appropriate print area on each worksheet.

If you need some help understanding how to set print areas (step 2), then you should check out this tip:

https://tips.net/T6294

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9391) applies to Microsoft Excel 2010, 2013, 2016, 2019, and 2021.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Running a Macro When a Worksheet is Deactivated

You can easily configure Excel so that it runs a specific macro whenever a worksheet is deactivated. Just follow the easy ...

Discover More

Using the Style Area

The style area is an esoteric feature of Word that allows you to easily see the styles applied to the paragraphs in your ...

Discover More

Aligning Text on a Specific Character

Want to use tab stops to align text according to the position of a certain character? It's easy to do if that character ...

Discover More

Dive Deep into Macros! Make Excel do things you thought were impossible, discover techniques you won't find anywhere else, and create powerful automated reports. Bill Jelen and Tracy Syrstad help you instantly visualize information to make it actionable. You’ll find step-by-step instructions, real-world case studies, and 50 workbooks packed with examples and solutions. Check out Microsoft Excel 2019 VBA and Macros today!

More ExcelTips (ribbon)

Flipping Landscape Orientation when Printing

When printing a worksheet, you may want to rotate the output on the page to fit a certain orientation. Excel doesn't ...

Discover More

Scaling Your Printing

If you want to cram more of your worksheet onto each page of a printout, one way to do it is by using scaling. Here's how ...

Discover More

Printing a Week of Planner Sheets

If you want to print multiple copies of a worksheet using a different footer for each copy, the easiest way is to rely on ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five minus 3?

2021-11-22 11:28:16

Nick From London

Hi
I select the relevant worksheets, then save as a pdf to provide a multi page document.
I have a VBA form with check boxes for the sheets to be printed.
But you can also do this manually.

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2026 Sharon Parq Associates, Inc.