Creating a Multi-Worksheet Report

Written by Allen Wyatt (last updated November 20, 2021)
This tip applies to Excel 2010, 2013, 2016, 2019, and 2021

1

Kathy used to use Report Manager in Excel 2003 for a monthly report that spanned several worksheets. She wonders if there is a way to create a multi-worksheet report and be "print ready" with the latest versions of Excel. She has been working with views, but once she selects more than one worksheet, the Custom View button is gray.

There is no need to use custom views to get the output you want. In fact, you don't need to use anything except regular print areas and the printing capabilities of Excel. Follow these general steps:

  1. Create your worksheets as you normally would.
  2. On each of the worksheets you want included in your report, define a print area that covers the range of cells you want printed from that worksheet.
  3. Select all the worksheets that you want included in your report, as a group.
  4. Press Ctrl+P. Excel displays the File tab of the ribbon with the Print area displayed.
  5. Click the first option under the Settings heading. In the resulting drop-down list, make sure that Print Active Sheets is selected and that Ignore Print Area is not selected.
  6. Click Print.

That's it; you end up with a printout that spans the multiple worksheets and includes only the appropriate print area on each worksheet.

If you need some help understanding how to set print areas (step 2), then you should check out this tip:

https://tips.net/T6294

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9391) applies to Microsoft Excel 2010, 2013, 2016, 2019, and 2021.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Summing a Table Column

Need to add a sum to a column of figures in a table? Word makes it relatively easy to provide the sum you need.

Discover More

Getting Rid of a Text Box, but Not the Text

Text boxes are designed to hold text. (Makes sense, right?) If you want to get rid of a text box, yet still keep the ...

Discover More

Specifying Font Color in a Formula

Do you need to change text color based on the result of a formula? This tip provides a couple of ways you can accomplish ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Using the Keyboard to Control Page Display in Print Preview

Sometimes it is just easier to use the keyboard than it is to use the mouse. If you are a keyboard-oriented person, you ...

Discover More

Flipping Landscape Orientation when Printing

When printing a worksheet, you may want to rotate the output on the page to fit a certain orientation. Excel doesn't ...

Discover More

Printing Selected Worksheets

When you accumulate quite a few workbooks in a folder, you might need to print out selected worksheets from all of the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 2?

2021-11-22 11:28:16

Nick From London

Hi
I select the relevant worksheets, then save as a pdf to provide a multi page document.
I have a VBA form with check boxes for the sheets to be printed.
But you can also do this manually.

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.