Creating a Multi-Worksheet Report

by Allen Wyatt
(last updated December 26, 2019)

2

Kathy used to use Report Manager in Excel 2003 for a monthly report that spanned several worksheets. She wonders if there is a way to create a multi-worksheet report and be "print ready" with the latest versions of Excel. She has been working with views, but once she selects more than one worksheet, the Custom View button is gray.

There is no need to use custom views to get the output you want. In fact, you don't need to use anything except regular print areas and the printing capabilities of Excel. Follow these general steps if you are using Excel 2007:

  1. Create your worksheets as you normally would.
  2. On each of the worksheets you want included in your report, define a print area that covers the range of cells you want printed from that worksheet. (How you define print areas is covered in other ExcelTips.)
  3. Select all the worksheets that you want included in your report, as a group.
  4. Press Ctrl+P. Excel displays the Print dialog box. (See Figure 1.)
  5. Figure 1. The Print dialog box.

  6. Make sure that the Active Sheets radio button is selected.
  7. Make sure the Ignore Print Areas check box is cleared.
  8. Click OK.

That's it; you end up with a printout that spans the multiple worksheets and includes only the appropriate print area on each worksheet. If you are using Excel 2010 or a later version the steps are a bit different:

  1. Create your worksheets as you normally would.
  2. On each of the worksheets you want included in your report, define a print area that covers the range of cells you want printed from that worksheet. (How you define print areas is covered in other ExcelTips.)
  3. Select all the worksheets that you want included in your report, as a group.
  4. Press Ctrl+P. Excel displays the File tab of the ribbon with the Print area displayed.
  5. Click the first option under the Settings heading. In the resulting drop-down list, make sure that Print Active Sheets is selected and that Ignore Print Area is not selected.
  6. Click Print.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9391) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is two minus 2?

2021-01-02 12:26:14

Jon Dunne

Dear Allen
Great site thank you.
Like someone else you mentioned who is a long established user of Excel. I use it for property development appraisals. I used to use Report manager now in semi retirement I find I am back on the housing development circuit with multiple units and more people wanting to get the cashflows on larger sites than I used to build on commercial projects. So i want to be able to quickly print a complete report. This spans 1 workbook and a number of worksheets and then I have report areas within the worksheet. Total report between 6 and 12 sheets of paper.

Report manager allowed me to allocate a report area which equated in my use to 12 months per page and I had 6 years in one work sheet.

I could then have a report that would print out the front sheet the simple input sheets and outcome sheets with the cashflows spanning from one worksheet to six pages.

Your great tip click on all the pages of a predefined area you want to print at once . That I can see means that I still have to highlight the worksheets in the workbook every time I want to print and then I have to create the print area for the additional years in the cashflow pages.

The old Print manager gave me a one click solution and all the correct pages and sections of pages were printed. job done....

Any ideas if the new is as good as the old?? I can not find the solution yet. Your help appreciated.

Using 365

Best wishes

Jon


2019-12-26 13:41:52

Allan

Where is the 'Ignore Print Areas' check box in Figure 1?


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