Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Controlling the Printer in a Macro.
Many of the printers available on the market these days have some amazing capabilities. Most of these capabilities are accessible by displaying the Properties dialog box for the printer. As you are developing your own macros, you may wonder if it is possible to access these capabilities from within the macro.
Unfortunately, it doesn't appear that this can be done because the printer drivers don't typically make the features of printers available in a way that can be understood and accessed from the object model used by VBA. (Boy, was that a mouthful!) Instead, you would have to use the actual Windows API, and even then not all features may be accessible.
There are some workarounds that can be used, however. You can use VBA to select different printers to which you can direct your output. This means that you can create different printer definitions—in Windows—and then use those definitions as the target for your output.
For example, you could use the Printers folder in Windows to set up a printer named HP Regular Paper. That printer definition can be set to print on regular paper, by default. You can then set up another printer definition named HP Glossy Paper and set it to print, by default, to a tray that may contain glossy paper. With the two printers defined, you can then use VBA to switch between the two. For instance, if you wanted to print to the printer definition for the glossy paper, you could use the following in your macro:
Application.ActivePrinter = "HP Glossy Paper"
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9178) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Controlling the Printer in a Macro.
Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!
When you accumulate quite a few workbooks in folder, you might need to print out selected worksheets from all of the ...
Discover MoreIf you want to automatically print a particular area of your worksheet at a specific time of day, you'll love this tip. ...
Discover MoreExcel displays row numbers on-screen that help you easily see what is in each row. If you want to print these row ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2018-03-30 11:55:38
David Gray
When I needed to print two or more duplex copies of a contract that was assembled by a macro, I discovered and used this approach about 10 years ago. At the time, I didn't bother to look into the Windows API, because I knew that even if I could use the Windows API, it would be far more work to program than would be required to hand configure the logical printer. I took things a step further by saving and restoring the default printer, so that I didn't accidentally leave the duplex printer set as the default. Since the macro was to run unattended, and would start from the Document_New event of a template, I put the name of the dummy printer into a custom property, from which I could read it when the time came to print. Storing the name in a property afforded me the option of selecting a different name for the printer, should the need arise, without the need to revisit the VBA code.
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: 
Comments