Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing Limited Pages from a Range of Worksheets.

Printing Limited Pages from a Range of Worksheets

by Allen Wyatt
(last updated December 13, 2018)

5

Ian puts together Excel workbooks that typically contain, at minimum, 30 worksheets. Each worksheet, if printed, requires a minimum of eight pages. Ian often updates the data in each worksheet that would appear on the first two printed pages of those worksheets. When it comes time to print, Ian would like a way to print just the first two pages of each worksheet.

When you select a range of worksheets and then choose to print, those worksheets are considered by Excel to be a single, contiguous print job. So, for instance, if you selected 20 worksheets and each worksheet required eight pages, that would not be treated by Excel as 20 individual print jobs of eight pages each, but as a single 160-page print job.

Theoretically you could specify, in the Print dialog box (Excel 2007 and Excel 2010) or the print settings page (Excel 2013), that you wanted to print pages 1, 2, 9, 10, 17, 18, etc., but this is prone to error and quite tedious. It gets even more difficult if the worksheets being printed consist of varying numbers of pages.

The best solution is to write a macro that will do the printing for you. The macro can step through however many worksheets you've selected and print only the first two pages of each of those worksheets. The following macro implements this technique:

Sub PrintTwoPages()
    Dim sht As Variant

    For Each sht In ActiveWindow.SelectedSheets
        sht.PrintOut From:=1, To:=2, Preview:=True
    Next
    Set sht = Nothing
End Sub

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9579) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Printing Limited Pages from a Range of Worksheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Clearing Large Clipboard Entries

Need to clear out a large amount of information saved on the Clipboard? All you need to do is to replace it with a small ...

Discover More

Correcting a Capital Mistake

As you are entering data in a worksheet, Excel can monitor what you type and make corrections for common mistakes. One ...

Discover More

Determining If a Cell is Bold

Want to figure out if the text in a cell is bold? The best approach is to use your own user-defined function, as ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (ribbon)

Automatically Printing a Range

If you want to automatically print a particular area of your worksheet at a specific time of day, you'll love this tip. ...

Discover More

Setting Default Print Margins

Don't like the print margins that Excel uses by default? You can change the default by changing the workbook on which ...

Discover More

Flipping Landscape Orientation when Printing

When printing a worksheet, you may want to rotate the output on the page to fit a certain orientation. Excel doesn't ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 - 2?

2018-12-14 10:52:03

Brian Rowe

You can specify the pages you would like printed in an array in vba. Here's a slimed down version of code I use to print specific worksheets to pdf files. This examples prints odd numbered worksheets from 1 to 11.

ThisWorkbook.Sheets(Array(1, 3, 5, 7, 9, 11)).PrintOut


2018-12-13 08:21:52

Jennifer Thomas

I'm not usually a fan of setting print areas, as they tend to confuse less-educated users, but in this case it would be an easy solution (assuming you always want to print just the first two pages of each sheet).


2014-11-12 13:09:40

Carol

Andrew, If you hold Ctrl key while selecting worksheets you can pick non-adjacent worksheets. But you will have to print all pages of those worksheets not just specific pages of each worksheet as tip is talking about.


2014-09-27 05:46:11

Andrew

re "you could specify, in the Print dialog box (Excel 2007 and Excel 2010)... that you wanted to print pages 1, 2, 9, 10, 17, 18, etc."

I'm using Excel 2010 and I don't get the option to print selected pages other than a single, contiguous range. I'd very much like to pick sheets, say, "1-2,4,7" of a Workbook but I can't.


2014-09-27 05:31:27

Charles Peone

What happened to report manager? How does Excel handle multi-page, range report printing?


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.