Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Embedding Your Phone Number in a Workbook.

Embedding Your Phone Number in a Workbook

by Allen Wyatt
(last updated September 21, 2019)

1

Excel is used quite extensively in corporate environments. It is often desirable to know exactly who created a workbook, particularly if it has been months since a workbook was last reviewed. Excel keeps track of non-workbook data that can be used to help identify an author. One piece of data that could be very helpful is the phone number of the workbook's author. To specify a phone number, follow these steps if you are using Excel 2010 or a later version:

  1. Display the File tab of the ribbon.
  2. Make sure the Info option is selected at the left side of the dialog box.
  3. Click the Properties link near the right side of the dialog box and then click Advanced Properties. Excel displays the Properties dialog box for your workbook.
  4. Make sure the Custom tab is selected. (See Figure 1.)
  5. Figure 1. The Custom tab of the Properties dialog box.

  6. In the list of properties at the top of the dialog box (listed in the Name control), choose Telephone Number.
  7. In the Value box, enter the phone number you want associated with the workbook.
  8. Click on Add.
  9. Click on OK.

If you are using Excel 2007, the steps are slightly different, with the biggest difference being in how you display the Properties dialog box:

  1. Click the Office button, click Prepare, and then click Properties. Excel displays an abbreviated set of properties just above your worksheet.
  2. Click the down-arrow next to Document Properties and choose Advanced Properties. Excel displays the Properties dialog box.
  3. Make sure the Custom tab is selected.
  4. In the list of properties at the top of the dialog box (listed in the Name control), choose Telephone Number.
  5. In the Value box, enter the phone number you want associated with the workbook.
  6. Click on Add.
  7. Click on OK.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9727) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Embedding Your Phone Number in a Workbook.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Deleting Worksheet Code in a Macro

When creating an application in VBA for others to use, you might want a way for your VBA code to modify or delete other ...

Discover More

Using the Camera in VBA

The camera tool allows you to capture dynamic "pictures" of portions of a worksheet. If you want to use the camera tool ...

Discover More

Printing Non-Printing Characters

Serious users of Word often display non-printing characters on-screen so they can see them easier. If you want those ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

Picking a Workbook Format

Need to share workbook information with a wide number of people? It can be puzzling to figure out which version of Excel ...

Discover More

Using a Single Instance of Excel with Two Monitors

Working on a computer system that has multiple monitors can help increase your productivity. If you want to work with ...

Discover More

Monitoring the Number of Formats Defined

The number of formats used in a workbook can become a problem if you run up against the limit Microsoft hard-coded into ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 9?

2020-07-04 17:34:04

John Mann

In the Custom Properties list, if you don't see one you wish to use, you can create it. Just type a name in the "Name" box (where else?) and the enter a vaule in the "Value" box, and click the [Add] button. In my test I couldn't find a Fax Number field, so i added it that way.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.