Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Displaying Row and Column Labels.

Displaying Row and Column Labels

Written by Allen Wyatt (last updated May 30, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and 2021


When you develop a worksheet you often add a row or two of labels at the top of each column, and perhaps a column of labels to the left of each row. If your worksheet becomes quite large, it is not unusual for the row and column labels to scroll off the screen so that you can no longer see them.

To keep row and column labels visible, consider "freezing" the rows and columns in which the labels are located. For instance, you could easily freeze the first four rows of a worksheet along with the first column. Then, when you scroll the worksheet the rows and columns will remain on the screen—only the unfrozen portion of the screen will scroll.

You specify what rows and columns you want to freeze by selecting the cell immediately below and to the right of the area to be frozen. For instance, if you want to freeze rows 1 through 4 and column A, you would select the cell at B5. Then, to freeze the rows and columns, you display the View tab of the ribbon, click Freeze Panes in the Window group, and then click Freeze Panes again. Excel places a thicker black line above and to the left of the current cell to indicate the rows and columns frozen.

If you no longer need to use the frozen panes, simply display the View tab of the ribbon, click Freeze Panes in the Window group, and then click Unfreeze Panes.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9732) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Excel here: Displaying Row and Column Labels.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Selecting Text Orientation for an Axis in Microsoft Graph

Microsoft Graph allows you to easily create charts from numeric data, without the need to use Excel. This tip explains ...

Discover More

Deleting Everything Except Formulas

Need to get rid of everything in a worksheet except the formulas? It's easier to make this huge change than you think it is.

Discover More

Using Named Ranges in a Macro

Named ranges are a great capability provided by Excel. You can define all sorts of named ranges in a workbook, but how do ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (ribbon)

Controlling the Automatic Copying of Formulas

When you add a new row of data to the bottom of the data of a worksheet, Excel may (or may not) copy formulas downward to ...

Discover More

Synchronizing Lists

Two lists of similar data can be challenging to synchronize. Here are some ways that you can align data in two different ...

Discover More

Getting Rid of 8-Bit ASCII Characters

When working with data created outside of Excel, you may need to check that data to make sure it contains no unwanted ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.