Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Converting Numeric Values to Times.

Converting Numeric Values to Times

by Allen Wyatt
(last updated April 22, 2017)

2

Sam has a lot of worksheets that contain times. The problem is that the times are in the format "1300" instead of the format "13:00." Thus, Excel sees them as regular numeric values instead of recognizing them as times. Sam wants them to be converted to actual time values.

There are several ways you can approach this task. One way is to use the TIME function to convert the value to a time, as shown here:

=TIME(LEFT(A1,2),RIGHT(A1,2),)

This formula assumes that the time in cell A1 will always contain four digits. If it does not (for instance, it might be 427 instead of 0427), then the formula needs to be modified slightly:

=TIME(LEFT(A1,LEN(A1)-2),RIGHT(A1,2),)

The formula basically pulls the leftmost digit (or digits) and uses them for the hours argument of the TIME function, and then uses the two rightmost digits for the minutes argument. TIME returns an actual time value, formatted as such in the cell.

A similar formulaic approach can be taken using the TIMEVALUE function:

=TIMEVALUE(REPLACE(A1,LEN(A1)-1,0,":"))

This formula uses REPLACE to insert a colon in the proper place, and then TIMEVALUE converts the result into a time value. You will need to format the resulting cell so that it displays the time as you want.

Another variation on the formulaic approach is to use the TEXT function, in this manner:

=--TEXT(A1,"00\:00")

This returns an actual time value, which you will then need to format properly to be displayed as a time.

Another approach is to simply do the math on the original time to convert it to a time value used by Excel. This is easy once you realize that time values are nothing more than a fractional part of a day. Thus, a time value is a number between 0 and 1, derived by dividing the hours by 24 (the hours in a day) and the minutes by 1440 (the minutes in a day). Here is a formula that does that:

=INT(A1/100)/24+MOD(A1,100)/1440

This determines the hour portion of the original value, which is then divided by 24. The minute portion (the part left over from the original value) is then divided by 1440 and added to the first part. You can then format the result as a time, and it works perfectly.

All of the formulas described so far utilize a new column in order to do the conversions. This is handy, but you may want to actually convert the value in-place, without the need for a formula. This is where a macro can come in handy. The following macro will convert whatever cells you have selected into time values and format the cells appropriately:

Sub NumberToTime()
    Dim rCell As Range
    Dim iHours As Integer
    Dim iMins As Integer

    For Each rCell In Selection
        If IsNumeric(rCell.Value) And Len(rCell.Value) > 0 Then
            iHours = rCell.Value \ 100
            iMins = rCell.Value Mod 100
            rCell.Value = (iHours + iMins / 60) / 24
            rCell.NumberFormat = "h:mm AM/PM"
        End If
    Next
End Sub

The macro uses an integer division to determine the number of hours (iHours) and stuffs the remainder into iMins. This is then adjusted into a time value and placed back into the cell, which is then formatted as a time. You can change the cell format, if desired, to any of the other time formats supported by Excel.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10101) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Converting Numeric Values to Times.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Double-Clicking to Widen Columns Won't Work

One way you can widen the columns in a worksheet to fit whatever is in the column is by double-clicking the right edge of the ...

Discover More

Moving Footnote Text into the Document

Need to move the contents of a footnote up into the main body of your document? You can use normal editing techniques to do ...

Discover More

Using a Portion of a Document's Filename in a Header

Headers and footers add a nice finishing touch to a document you plan on printing. You may want all sorts of information in a ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (ribbon)

Adjusting Times for Time Zones

Collect a series of times in a worksheet, and you might need to adjust those times for various time zones. This involves a ...

Discover More

Displaying a Result as Minutes and Seconds

When you use a formula to come up with a result that you want displayed as a time, it can be tricky figuring out how to get ...

Discover More

Checking for Time Input

Need to know if a cell contains a time value? Excel doesn't contain an intrinsic worksheet function to answer the question, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 4?

2017-04-23 08:01:31

Willy Vanhaelen

@Dave Manuel
This schould do the job:
=TEXT(HOUR(A1),"00")&TEXT(MINUTE(A1),"00")


2017-04-22 06:58:15

Dave Manuel

Slick way to convert military time to civilian time. How about civilian time to military?


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.