Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing a Number of Different Pages.

Printing a Number of Different Pages

by Allen Wyatt
(last updated October 19, 2019)

Excel obviously allows you to print your worksheets to a printer. Sometimes a worksheet will fit on a single page, but other times it will flow to multiple pages. You may be wondering how you can print different pages on your printer, as you can print different pages of a Word document.

If your worksheets each will fit on their own page (a single sheet), then the answer to the question is easy: all you need to do is select the worksheets you want to print before you actually print. For instance, if you want to print worksheets 4, 8, and 10, all you need to do is click on the first worksheet's tab (worksheet 4 in this scenario), then hold down the Ctrl key as you click on the second and third worksheet tabs (worksheets 8 and 10). When you print, only those three worksheets will be printed.

If you want to print specific pages out of a single worksheet that normally prints on multiple pages, then the answer is a bit more difficult. One solution is to temporarily hide the unwanted portions of the worksheet and then print the unhidden areas. An easier solution is as follows, however:

  1. Display the View tab of the ribbon.
  2. Click the Page Break Preview tool, in the Workbook Views group. Excel displays your worksheet, showing the various page breaks.
  3. Select all the cells in the first page you want printed.
  4. As you hold down the Ctrl key, select all the cells in the second page you want printed.
  5. Repeat step 4 for each page you want printed.
  6. Press Ctrl+P. Excel 2007 displays the Print dialog box; Excel 2010 and later versions display the File tab of the ribbon with the printing controls visible.
  7. If you are using Excel 2007, choose Selection in the Print What area. If you are using Excel 2010 or a later version, click the button directly under the Settings heading and choose Print Selection.
  8. Click on OK (Excel 2007) or Print (Excel 2010 or a later version). Excel prints just the selected pages.
  9. Close the Page Break Preview display.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10263) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Printing a Number of Different Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Dealing with the X of Y Bug

Have you ever printed a document, only to see that the page numbers are incorrect on the printout? If so, it could be due ...

Discover More

Who Has the File Open?

Open a workbook that someone else is working on, and you won't be able to save your changes back into the same file. ...

Discover More

Selecting a Graphic Behind a Text Box

How to select a graphic that is obscured by a text box can be perplexing. Here's an overview of the different ways you ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (ribbon)

Printing without Opening

Want to print one or more workbooks without the need of actually opening the file? It's easy to do when you rely on ...

Discover More

Printing Gridlines by Default

When you print a worksheet, Excel allows you to also print handy gridlines for the worksheet. If you want to include the ...

Discover More

Adding Page Borders to a Printout

Need a full-page border on your Excel printouts? It's not as easy to get one as you might wish. There are a few ways you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.