Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing a Number of Different Pages.

Printing a Number of Different Pages

by Allen Wyatt
(last updated April 24, 2019)

5

Excel obviously allows you to print your worksheets to a printer. Sometimes a worksheet will fit on a single page, but other times it will flow to multiple pages. You may be wondering how you can print different pages on your printer, as you can print different pages of a Word document.

If your worksheets each will fit on their own page (a single sheet), then the answer to the question is easy: all you need to do is select the worksheets you want to print before you actually print. For instance, if you want to print worksheets 4, 8, and 10, all you need to do is click on the first worksheet's tab (worksheet 4 in this scenario), then hold down the Ctrl key as you click on the second and third worksheet tabs (worksheets 8 and 10). When you print, only those three worksheets will be printed.

If you want to print specific pages out of a single worksheet that normally prints on multiple pages, then the answer is a bit more difficult. One solution is to temporarily hide the unwanted portions of the worksheet and then print the unhidden areas. An easier solution is as follows, however:

  1. Display the View tab of the ribbon.
  2. Click the Page Break Preview tool, in the Workbook Views group. Excel displays your worksheet, showing the various page breaks.
  3. Select all the cells in the first page you want printed.
  4. As you hold down the Ctrl key, select all the cells in the second page you want printed.
  5. Repeat step 4 for each page you want printed.
  6. Press Ctrl+P. Excel 2007 displays the Print dialog box; Excel 2010 and later versions display the File tab of the ribbon with the printing controls visible.
  7. If you are using Excel 2007, choose Selection in the Print What area. If you are using Excel 2010 or a later version, click the button directly under the Settings heading and choose Print Selection.
  8. Click on OK (Excel 2007) or Print (Excel 2010 or a later version). Excel prints just the selected pages.
  9. Close the Page Break Preview display.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10263) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Printing a Number of Different Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Dealing with Large Numbers of Seconds

When adding values to a time to calculate a new time, you may naturally choose to use the TIME function. This can cause ...

Discover More

Updating Many Template References

Documents rely on templates. If you change the location of those templates (on purpose or by accident), Word can take a ...

Discover More

Inserting Workbook Comments Into a Cell

One of the pieces of information that Excel can maintain relative to a workbook is a set of comments of your choice. ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Printing a Range of Pages

If your worksheet, when printed, requires more than a single page to print, you may want to only print a range of the ...

Discover More

Printing Only Non-Blank Worksheets

If you have a workbook containing many worksheets, you might want to print only those worksheets that have some sort of ...

Discover More

Automatic Selection of Portrait or Landscape

Should you print in portrait or in landscape? The decision can greatly affect the way your printout looks. Wouldn't it be ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 6?

2018-02-02 18:37:21

Kenneth

Great tip, printed only selected pages as promised


2016-09-29 22:23:59

Jackson

Not helpful.
Poor page!


2016-07-30 11:39:37

Willy Vanhaelen

@lang_excel

You can do that in Word but in Excel you can only enter a range of contiguous pages in the print dialog.


2016-07-27 08:22:27

lang_excel

Cannot print pages like: 1, 3, 7, 10, 33.


2016-03-30 12:12:29

Mark

Thanks!!!!! It worked. No more wasted paper when printing in Excel.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.