Showing Elapsed Time in a Graph

Written by Allen Wyatt (last updated September 23, 2023)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021


1

Hazel has a worksheet consisting of three columns: A contains a start time, B an end time, and C an elapsed time (B-A). She would like to create a graph that illustrates the elapsed times in column C, but she can't seem to get it to work. Hazel wonder is there is a trick to doing this, or if she needs to do some sort of conversion on the elapsed time first.

You should have no problem displaying elapsed time within a chart. The key, however, is to make sure you actually format the column as elapsed time and then specify that you want that time displayed in your chart.

To accomplish the first element, follow these steps:

  1. Select the cells in column C.
  2. Press Ctrl+1. Excel displays the Format Cells dialog box. (See Figure 1.)
  3. Figure 1. The Format Cells dialog box.

  4. In the Category list (left side) choose Time.
  5. In the Type box, choose 37:30:55 as the type.
  6. Click on OK.

Your column now shows the correct times as elapsed hours, minutes, and seconds. You can now move on to the second element, which is making sure that your elapsed times are displayed in your chart. The easiest way to do this is to simply select a cell in your data, and then press F11. Excel creates a brand-new chart based on your data. If the data is just as Hazel described, this will be a simple column chart. The chart will be unusable, however, because it contains too much data.

To get around this, click the Select Data tool. (This tool is on the Chart Design tab of the ribbon.) Excel displays the Select Data Source dialog box. (See Figure 2.)

Figure 2. The Select Data Source dialog box.

At the left side of the dialog box there is a very good chance that all of the check boxes are selected because Excel assumed you wanted all of the data charted. Hazel, though, wants only the elapsed time charted. So, clear all of the check boxes at the left side of the dialog box, with the exception of the column that contains your elapsed time. When you click on OK, your chart is refreshed so that it only contains elapsed times along the Y (vertical) axis.

At this point you can change your chart type as desired or format your chart to appear just the way you want.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10337) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is five minus 0?

2023-09-24 05:28:24

Mike J

In Excel 2010, if the Locale in Format cells Time is set to English(UK) then the selection 37:30:55 (i.e. more than 24 hours) is unavailable and time differences over 24 hours are calculated incorrectly. Changing to English(United States) works, but also changes the date format.

However using the Custom Format [h]:mm:ss seems to work with both Locales.


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